Job Description

Put your creativity to work: Kickstart your career at BCD M&E

E Invoicing Assistant (Remote)

Full time, India

The E Invoicing Assistant supports the E Invoicing Manager in the day-to-day operation, administration, and compliance of electronic invoicing processes across PEPPOL and other mandated e-invoicing networks. This role assists with invoice monitoring, SAP customer maintenance, issue investigation, documentation, and training activities while developing expertise in e-invoicing regulations and systems.

The role works closely with Finance, IT/SAP, Tax, Compliance, and local market teams, providing operational support to ensure invoices are processed accurately and efficiently while meeting country-specific legal and technical requirements.

As an E Invoicing Assistant, you will

• Assist with daily monitoring of e-invoicing flows and identify invoices requiring investigation or follow-up
• Investigate invoice failures, rejections, and data quality issues, escalating complex matters to the E Invoicing Manager as required.
• Support the maintenance of customer master data, routing IDs, PEPPOL identifiers, tax categories, and mandatory invoicing fields
• Perform regular reviews of customer and invoice data to ensure completeness and accuracy
• Assist with onboarding activities for new countries, including testing, documentation, data validation, and user support during go-live activities
• Provide first-line support to Finance, Customer Service, and local market teams by answering process-related questions and assisting with training materials
• Work with the E Invoicing Manager to coordinate with PEPPOL access point providers, SAP teams, and external vendors on operational issues
• Help track regulatory and process changes and ensure supporting documentation is maintained and updated
• Create, maintain, and update standard operating procedures (SOPs), work instructions, country guides, and troubleshooting documentation
• Produce regular reports on invoice performance, transmission success rates, open issues, and data quality metrics
• Identify opportunities to improve processes, reduce manual effort, and enhance data accuracy
• Provide general administrative and project support to the E Invoicing Manager, including meeting coordination, action tracking, and follow-up activities

About you

• Basic understanding of SAP SD/FI processes, billing, customer master data, and invoice processing
• Familiarity with electronic invoicing concepts, PEPPOL, or willingness to develop expertise in the area.
• Strong focus on accuracy when maintaining master data and reviewing invoice transactions
• Ability to identify issues, investigate root causes, and support resolution activities.
• Proficient in Excel, Word, PowerPoint, and reporting tools
• Able to communicate clearly with Finance, IT, customer-facing teams, and external partners
• Strong ability to manage multiple tasks, priorities, and deadlines
• Willingness to learn regulatory requirements, e-invoicing processes, and new technologies
• Focused on providing timely and effective support to internal stakeholders

About us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

Get to know us by reading our blog and checking out our social media:

• Latest Industry News & Insights From BCD Meetings & Events
• https://www.linkedin.com/company/bcdme
• https://www.instagram.com/bcdmeetingsandevents/
• https://www.youtube.com/c/BCDME

You’ll be offered

• Flexible Working
  • We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
• Room to Grow
  • Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
• Everyone has a voice
  • We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
• Make your move
  • The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.
• We’ve got you covered
  • Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
• We’re positive. You’ll love it.
  • It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at careers@bcdtravel.com

#LI-Remote

#LI-FB1