Job Description

Posting number: 14.03476

Department: Justice of the Peace 1

Job classification: JP_Senior Court Clerk

Posting type: Open & Promotional

Categories: Clerical & Data Entry, Legal, Customer Service, Office and Administrative Support

Summary

Reporting directly to a Court Administrator, the Senior Court Clerk is responsible for a variety of increasingly complex duties related to the filing and disposition of court cases and training of Court Clerk staff.

Examples of duties

• Provides customer service and performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Prepares and processes varied legal procedures and documents including summons, subpoenas, warrants, writs, notifications, motions, orders, judgments, abstracts, appeals and dismissals
• Schedules court appearance dockets and mail notices
• Serves as courtroom clerk, as required
• Serves in a team leadership role, providing onboarding and ongoing training to Court Clerks
• Provides administrative and operational support to Court Administrators
• Serves as backup coverage for Court Administrators and specialized Court Clerk II assignments
• Produces media alerts, press releases and website updates, as needed
• Interacts with various state, county, local and private agencies
• Utilizes legal reference materials to perform research related to current laws and procedures
• Prepares a variety of reports related to case management and compliance
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Court Administrator
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions and standing
• Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• High-volume court with stressful situations
• Interaction with persons accused or convicted of crimes

IRREGULAR HOURS

• Work outside of the regular office hours (Monday-Friday) may be required
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• High school diploma or equivalent
• Three (3) years of clerical experience, with one (1) year experience in a court or legal setting; or one (1) year experience in a Williamson County Court Clerk position
• Two (2) years of cash-handling experience
• Working knowledge of specific job-related technology

PREFERRED QUALIFICATIONS

• Experience with Odyssey Navigator
• Bilingual (Spanish)

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Supplemental information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.