Job Description

Posting number: 14.03477

Department: Justice of the Peace 1

Job classification: JP_Court Clerk II

Posting type: Open & Promotional

Categories: Clerical & Data Entry, Legal, Customer Service, Office and Administrative Support

Summary

Reporting directly to a Court Administrator, the Court Clerk II is responsible for a variety of increasingly complex legal procedural duties in support of the Justice of the Peace Court involving the filing and disposition of criminal and traffic cases and civil claims.

Examples of duties

• Provides customer service and performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Prepares and processes varied legal procedures and documents including summons, subpoenas, writs, notifications, motions, orders, judgments, abstracts, appeals and dismissals
• Sets court appearance schedule and assist with docket coordination
• Serves as courtroom clerk, as required
• Prepares a variety of reports related to case management and compliance
• Cross-trains for departmental coverage of specialized duty assignments
• Works with various local, county and state agencies
• Utilizes legal reference materials to perform research related to current laws and procedures
• Schedules court hearings and mails out notices
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Criminal Clerk Assignment:

• Performs transactions related to citations, warrants, pleas, booking sheets and time-served requests
• Prepares, issues and recalls warrants and disseminates notifications
• Processes cash bonds, surety bonds, appeal bonds, bond forfeitures and bond surrenders
• Processes Driver Safety course applications

Civil Clerk Assignment:

• Schedules and processes court hearings for a wide variety of civil claims and cases
• Processes evictions, small claims, debt claims and transfer of venues
• Processes Occupational Driver’s License requests
• Provides customer service to all litigants
• Performs research to maintain up-to-date knowledge of monthly judgment interest rates

Juvenile Case Manager Assignment:

• Performs various civil and criminal transactions pertaining to juvenile defendants
• Serves as Coordinator and Facilitator for juvenile programs
• Maintains program(s) sponsorship and oversees fund disbursement
• Performs home and school visits; meets with and provides support to juveniles
• Serves as courtroom clerk for juvenile cases

Collections Coordinator Assignment:

• Processes requests for payment plans, indigency review and community service
• Conducts reference interviews and verifications
• Processes past-due notices by mail and performs past-due phone calls
• Schedules show cause hearings for payment non-compliance
• Monitors payment plans and takes appropriate action to issue or recall warrants

ORGANIZATION RELATIONSHIPS

• Reports directly to – Court Administrator
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions and standing
• Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• High-volume court with stressful situations
• Interaction with persons accused or convicted of crimes

IRREGULAR HOURS

• Work outside of the regular office hours (Monday-Friday) may be required
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• High school diploma or equivalent
• Two (2) years of clerical experience, with six (6) months experience in a court or legal setting; or six (6) months experience in a Williamson County Court Clerk I position
• One (1) year cash-handling experience
• Working knowledge of specific job-related technology

PREFERRED QUALIFICATIONS

• One (1) year of experience in a Williamson County Court Clerk I position
• Experience with Odyssey Navigator
• Bilingual (Spanish)

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Supplemental information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.