Job Description

Posting number: 14.03345

Department: Justice of the Peace 1

Job classification: JP_Court Clerk I - PT

Posting type: Open & Promotional

Categories: Clerical & Data Entry, Legal, Customer Service, Office and Administrative Support

Reporting directly to a Court Administrator, the Court Clerk I is responsible for a variety of administrative and customer service duties in support of the Justice of the Peace Court, including preparing and processing forms and orders involving the filing and disposition of civil claims and criminal and traffic cases.

Examples of duties

• Performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Provides customer service and directs incoming calls, faxes and mail
• Performs extensive data entry and maintains database
• Utilizes legal reference materials to perform research related to current laws and procedures

• Schedules court hearings and processes related documents
• Serves as courtroom clerk, when necessary

• Attends all meetings and trainings, as required
• Performs special duties as assigned

Collections Clerk Assignment:

• Develops and maintains internal collections and warrant diversion program including outreach letters, emails, and calls
• Collects outstanding fines, fees, and missing documentation
• Works with admins and judge to offer or modify payment plans, deferrals, and dismissals

Criminal Clerk Assignment:

• Performs transactions related to citations, warrants, pleas, booking sheets and time-served requests
• Receives and processes payment of fees/fines, issues receipts and records dispositions
• Manages a cash drawer at high-volume window, balances drawer and prepares deposits
• Recalls warrants and disseminates notifications

Civil Clerk Assignment:

• Prepares varied legal documents including citations, writs, motions, subpoenas, orders, judgements and abstract of judgements
• Processes evictions, small claims, debt claims, bond forfeitures, appeals and transfer of venues

ORGANIZATION RELATIONSHIPS

• Reports directly to – Court Administrator
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions and standing
• Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• High-volume court with stressful situations
• Interaction with persons accused or convicted of crimes

IRREGULAR HOURS

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• High school diploma or equivalent
• One (1) year of clerical experience
• One (1) year cash-handling experience
• Working knowledge of specific job-related technology

PREFERRED QUALIFICATIONS

• Three (3) years of clerical work experience
• Three (3) years of cash-handling experience
• Work experience in a court or legal setting
• Experience with Odyssey Navigator
• Bilingual (Spanish)

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Supplemental information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.