Job Description

JJYS Office Specialist I-Slate Canyon Youth Center

FT / PT Status – Full-Time

Benefits Eligibility – This position is eligible for a full benefits package.

Salary – $15.00

Remote Work / In-Office – In-Office / On-Site

Recruiter – Lupe Orozco | lorozco@utah.gov

Application Deadline – Continuous until filled*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

Prepare and issue purchase authorizations and submit invoices for paymentPerform basic accounting tasks including tracking and accuracy checks of accounts payable/receivableWork with people in a manner which shows sensitivity, tact, and professionalismAnswer and direct incoming phone calls and emailsProvide customer service when clients, family or community partners come inAttend meetings and take minutesPerform data entryUse Google Calendar to track, schedule and coordinate meetings, appointments or other office activitiesWill be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviewsProvide administrative supportWork with families and youth Maintain supply inventory and assist in purchasing suppliesGeneral office cleaningMaintain schedulesPrepare and process documentsMaintain files and record keeping systemsCommunicate information and ideas clearly, and concisely, in writing; read and understand information presented in writingSpeak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally

Qualifications

The Ideal CandidateWorks independently and is able to use sound judgment.Has at least one year of work-related experience doing office support/basic accounting functions.Has excellent communication and customer service skills.Has attention to detail when reviewing documents and entering data.Organized and has the ability to multi-taskProfessional, responsible, friendly and able to work in a Juvenile Justice setting.Has general knowledge of office equipment.Has a valid Utah driver's licensePreference

May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services.

May be given to candidates who are 19+ years of age

May be given to candidates who have a Utah driver's license

About the Role

Location –

1991 S State

Provo, Utah, 84606

United States

Background Check Required – Yes

Drug Test Required –

Schedule Code – B - Competitive Career Service

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

The Department of Health and Human Services is dedicated to providing care for individuals and families of Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of prevention, intervention, supervision and rehabilitation services and programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click here!

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.

Supplemental Information

• Only applicants invited to interview will be contacted.
• Has a valid Utah drivers license.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.