Job Description

Job Requisition ID: 53093
Closing Date: 02/10/2026
​Agency: Department of Veterans' Affairs
Class Title: EXEC SECRETARY II - 14032
Skill Option: Keyboarding
Bilingual Option: None
Salary: $5,148-$7,227/monthly; anticipated started salary is $5,148/month
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Under general direction performs confidential secretarial and administrative support activities for the Home Administrator.
• Utilizes personal computer, calculator, fax and similar modern office equipment to compile information, draft correspondence, memorandums and other written material and releases material as directed.
• Researches and gathers information and data to prepare summaries, reports, charts, and spreadsheets.
• Serves as timekeeper for designated employees.
• Serves as backup receptionist/switchboard operator.
• Assists the Adjutant’s office in completing admission paperwork.
• Provides secretarial and office support functions for management staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial experience or completion of high school and four (4) years of secretarial experience.
• Requires ability to type accurately at 55 words per minute.

Preferred Qualifications

• Two (2) years of experience with agency programs, rules, and regulations.
• Two (2) years of experience handling confidential information and sensitive data.
• Two (2) years of experience working with spreadsheets and using them for reports.
• Two (2) years of experience multi-tasking and meeting deadlines in a time sensitive environment.
• Two (2) years of experience establishing and developing written instructions and procedures.
• Two (2) years of work experience utilizing Microsoft Office Suite programs or similar computer programs.
• Two (2) years of work experience operating common office equipment and tools.

Conditions of Employment

• Requires ability to pass a background check.
• Requires ability to pass a drug screen and pre-employment physical.
• Requires ability to meet all agency vaccine/health-related policies and guidance.
• Requires the ability to utilize office equipment, including personal computers.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
• Overtime is a condition of employment, and you may be required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30 A.M. - 5:00 P.M., M-F
Headquarter Location: 4250 N Oak Park Ave, Chicago, Illinois, 60634
Work County: Cook
Email: IDVA.HR.APPLICANTS@ILLINOIS.GOV
Posting Group: Office & Administrative Support

This title is within the Upward Mobility Program (UMP) General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com