Job Description

Schedule: Full-Time | Monday–Friday | 8:30 AM–4:30 PM

About Us: Since January 8th 1948, Easterseals New Jersey has worked to meet the continuously growing needs of people with disabilities and their families.

What You'll Do

The Project Coordinator supports the Project Management Office (PMO) and Change Management function by coordinating project execution activities, maintaining governance standards, and ensuring accurate, timely reporting across all initiatives. Assisting in day-to-day project and documentation oversight and stakeholder coordination. Drives consistency, visibility, and execution discipline across the project portfolio.

Key responsibilities include:

• Assist in managing multiple cross-functional projects from initiation through closure
• Track project timelines, milestones, and deliverables to ensure alignment with approved schedules
• Coordinate project meetings, including agendas, notes, and action item tracking
• Follow up with project owners to ensure timely completion of tasks and deliverables
• Support escalation tracking and ensure risks/issues are documented and communicated
• Support the intake process for new initiatives, including Project Initiation Requests (PIRs)
• Ensure all projects are properly registered, documented, and aligned with PMO standards
• Assist in enforcing tollgate governance (Gate 1–4) and “Definition of Done” criteria
• Maintain project documentation across standardized templates
• Compile weekly project status reports across all active initiatives
• Gather updates from stakeholders and validate completeness and accuracy
• Assist in developing & maintaining executive-level summaries, dashboards, and presentations
• Track key performance indicators (KPIs) such as project health, timelines, and capacity utilization
• Support preparation for leadership meetings and Change Board reviews

Who You Are

• Education: Bachelor’s degree in Business Administration, Project Management, or related field required.
• Experience: 2–5 years of experience in project coordination, PMO support, or operations
• Experience coordinating tasks, schedules, meetings, or documentation.
• Requirements: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) required.
• Skills: Strong organizational skills, time management, and attention to detail; ability to work independently and collaboratively.

Benefits

• Competitive Pay & Benefits – Including Medical, Dental, Vision, and Flexible Spending Accounts
• Employer-Paid Coverage – Life, AD&D, and Long-Term Disability Insurance
• Retirement Savings – 403(b) Plan with Employer Match
• Generous Time Off – Paid Time Off, Holidays, Medical Leave, and PTO Buy-Back options
• Convenience & Support – Direct Deposit, Payroll Cards, and Employee Assistance Program
• Wellness & Recognition – Wellness Program, Referral Bonuses, and a Recognition Program
• Training & Development – Paid Orientation and Ongoing Training

Easterseals Is An Equal Opportunity Employer

As one of our core values, we strive to provide equal opportunity to all of our employees without regard to their age, gender, religion, race, color, national origin, marital status, sexual orientation, or disability which is unrelated to the ability to perform essential job functions, unfavorable military discharge (except dishonorable), veteran status, marital status, parental status, genetic information, source of income or other legally protected categories in accordance with applicable law with regard to receipt of services, appointment or election to voluntary office or hiring for, assignment to, or promotion in staff positions.