Job Description

To plan, organise, control and coordinate IT projects within the group. Responsible for the direction, coordination, implementation, and completion of projects aligned with company strategy. Ensure that timelines and budgetary constraints are met.

Requirement:

• NQF 4 with minimum 5 years relevant experience in similar position

• Project Management qualification

• Practical and theoretical knowledge of PMBOK (Project Management Body of Knowledge)

• Project environment knowledge

• General management knowledge and skills

Key Performance Area:

Create, Plan, and Implement projects

Responsible for the management of a project methodology incorporating structures, standards, processes, documentation and reporting

Manages processes supporting the Project Steering Committee, streamlining communications between project team members and project sponsors

Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete

Maintain and update the project management framework and disciplines necessary to support a Project Management Officer (PMO)

Assist and advise Project Sponsors to the best use of project management disciplines and approaches

Assist with establishing PMO stakeholder management plan and implementation of the communication framework

Manage resource allocation for effective project delivery

Act as a reference point for PMO queries and information

Plan projects schedules, resource allocation, durations

Assist sponsors to define scope, quality and deliverable requirements

Lead project teams

Ensure that all projects meet scope, time, quality and cost goals

Implement and manage change when necessary

Evaluate and assess result of project

Quality Assurance

Ensure adherence to quality assurance standards per project

Reports

Present project progress reports to stakeholders, as well as problems and solutions

Identification and resolution of issues

Build risk and lessons learned register per project

Define corrective/ mitigating actions based on risk register, with project teams

Drive all corrective/ mitigating actions to completion

Project governance

Define and review project planning and implementation of processes at least annually.

Ensure familiar with Cashbuild project management processes

Budget

Review budgets / periodic forecasts and control project expenses

Adhere to project budgets

Customer Service

Ensure that customer requirements for each project constraints (time, scope, budget, quality) are met to the requirements of the scope document

Develop positive relationships with Project Sponsors and teams to enable the PMO to provide support including facilitation tracking and reporting on projects

Track and report on project portfolio performance, providing a comprehensive and prioritized view of all projects

Competencies:

Directing

• Directing others, taking charge.

• Sets an example.

• Clearly expresses what he/she expects from others.

• Paints the big picture, provides frameworks.

• Enthuses employees about the chosen approach.

Result-oriented

• Being focused on achieving objectives and results, persevering in the face of adversity.

• Makes concrete agreements with others about the results to be delivered. remains focused on results when other things interfere.

• Makes an effort to achieve objectives.

• Has a clear goal in mind.

• Looks for a solution when achieving the objective becomes threatened.

• Finishes the job in time.

Planning

• Systematically organising activities and setting time frames, setting priorities.

• Ensures that the necessary means to perform the job are available on time.

• Puts matters in an efficient order when planning.

• Makes the plan understandable for everyone involved.

• Makes, and maintains a realistic plan.

• Sets priorities.

Performing under pressure

• Maintaining an effective performance under pressure, or when faced with setbacks or disappointment.

• delivers good results under pressure.

• persists when faced with setbacks.

• continues to do the right thing under pressure, without making mistakes.

• maintains an even performance under pressure.

Analysing and forming opinions

• Researches a problem before drawing conclusions.

• Recognises the causes of events.

• Quickly gets to the root of a problem.

• Draws logical conclusions.

Helicopter view

• Maintaining an overview of the situation, and taking some distance in order to create an overview.

• Sees the relationship between different events or actions.

• Keeps an eye on the big picture.

• Distinguishes main and side issues in a complex situation.

• Has a grasp of how the work and actions of others are a part of a larger context.

Flexibility

• Being able to change one's own behaviour or approach in order to achieve a certain objective.

• flexibly handles matters that turn out differently than anticipated.

• accepts that there are different ways to reach a certain goal.

• changes the approach when things fail, in order to secure the end result.

• adjusts priorities when circumstances require

Providing feedback

• Giving scope to others by sharing one's views on their performance.

• Provides others with insight in the effectiveness of their performance.

• Provides feedback regularly.

• Provides feedback that people consider useful.

• Isn't afraid to use feedback to bring up subjects that are negative or sensitive.

• Provides specific feedback.

Integrity

• Complying with generally accepted standards in activities related to the position.

• keeps promises.

• creates realistic expectations.

• is sincere.

• handles sensitive information carefully.

• shows awareness of values, indicates when boundaries are crossed

Accuracy

• Effectively handling detailed information and being consistently attentive to details.

• Works in an orderly fashion.

• Ensures that matters are handled in an orderly and accurate manner from start to finish.

• Prevents mistakes.

• Invests energy in checking his/her work for mistakes.

Client focus

• Identifying and actively responding to clients' wishes and needs.

• Deals with clients in a friendly manner.

• Shows involvement in the client's problem.

• Makes clients feel welcome.

• Approaches the client's question with a can-do mentality

Personal development

• Being aware of one's own strengths and weaknesses: consciously working on personal development.

• Is focused on self-broadening and/or gaining more in-depth knowledge.

• Follows relevant training programmes and/or looks for opportunities to gain experience.

• Seeks and uses opportunities for personal development.

• Asks for feedback in order to learn