Job Description

Contract position

Minimum requirements:

• 3 5 years experience in a Finance Administrator role
• Post matric accounting / administrative qualification
• Strong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced level
• Strong focus on detail (accuracy and completeness), adherence to policy and procedure
• Meeting deadlines and strong interpersonal skills (communicating / guiding)

Responsibilities

• Ownership of the administration for purchase requisitions, including support processes, systems, and tools, including:
• Creation of IT Purchase Requisitions in D365
• Check that Purchase Order Request form is complete and that all supporting docs and approvals are attached
• Load all supporting documentation in D365
• Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentation
• Respond / resolve queries received from Procurement
• Follow Up On Creation Of Purchase Order (PO)
• Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)
• Download PDF version of PO from D365 and forward to PO Requestor and vendor
• Maintain tracker of PO numbers and associated D365 Cost Collector number.
• Receipting Of All Goods And Service Delivered
• Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close
• Download and circulation of open PO reports
• Create on 2nd, 3rd and 4th week of the month, including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / services
• Service owners to follow up with service providers and ensure goods / services are delivered on time
• Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted
• Receipt all goods / services delivered before month end cut-off timelines
• Facilitate Timeous Processing Of Vendor Invoices
• On receipt of vendor invoice
• Check invoice for completeness (correct Entity, VAT Number, PO number)
• Circulate to the service owner for review and approval to process
• General Ledger Journal Processing
• Upon instruction and approval by the IT Finance Manager, process IT journals in D365:
• Monthly IT prepaid journal
• Monthly IT recharge journal
• Month end accrual journals
• Other journals as required
• Ensure simplified and standardised month / quarter / year-end processes are followed
• Identify opportunities to eliminate process inefficiencies