Job Description

Posting number: 2027-00056

Department: ITSD

Job classification: FACILITIES OPERATIONS COORDINATOR

Posting type: Open

Categories: Facility Management, IT and Computers, Management, Miscellaneous, Project Management, Organizational Development, Web Design, Program Management

Summary

Under general direction, is responsible for managing and promoting a municipal facility. Working conditions are primarily inside an office environment. Exercises direct supervision over assigned staff.

Work Location

Alamo Regional Security Operations Center (ARSOC) - 638 Davy Crockett Rd., San Antonio, TX 78226, on call rotation. Work schedule subject to change based on mission needs.

Work Hours

7:45 a.m. - 4:30 p.m., Monday - Friday; work schedule subject to change based on business need

Examples of duties

• Prepares the annual program budget, including capital expenditures, revenue projections, staffing requirements, and operation and maintenance expenditures.
• Supervises maintenance and administrative personnel and participates in the hiring, training, scheduling, and evaluation of employees.
• Plans and schedules events that require coordination across departments and partners.
• Promotes the availability and utility of the facility through public contacts, media promotion, or direct solicitation of events.
• Prepares purchase requisitions, statements, and invoices and performs other accounting procedures for multi-site facilities.
• Initiates safety and security programs within and for IT Rooms and those working in them.
• Manages short-term contract agreements for IT room service and moves performed.
• Oversees maintenance of facilities and plans improvements.
• Performs related duties and fulfills responsibilities as required.

Qualifications

• Bachelor's Degree from an accredited college or university with major coursework in Business or Public Administration, or related field.
• Two (2) years of experience in managing public facilities, organizing large-scale indoor events, or promoting any type of public facility.
• Valid Class "C" Texas Driver's License.
• Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Preferred Qualifications

• Experience with scheduling, tracking and coordination of IT equipment moves.
• Experience with the Microsoft Office 365 tools.
• Experience with asset and change management and financial software such as Remedy and SAePS.
• Experience with room numbering and building identifiers.
• Familiarity of telecommunications and utility room standards.
• Knowledge of clearance regulations within telecom and utility enclosures.
• Understanding of service contracts and pricing.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Supplemental information

• Knowledge of basic accounting principles, preparation and operation of budgets, administration of requisitions, and invoicing.
• Knowledge of personnel management and human resource policies.
• Knowledge of fire & safety codes, regulations, and policies.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to learn City policies and procedures.
• Ability to carry out maintenance and housekeeping responsibilities for the upkeep and operation of multi-site facilities.
• Ability to work, coordinate, and supervise large events.
• Ability to communicate clearly and effectively.
• Ability to perform all the physical requirements of the position.