Job Description

We’re flexible! We’re happy to receive applications in English or German.

The position is located in Eschborn and temporary limited to August 2027

Join our dynamic IT Portfolio Management team, empowering and guiding our delivery organization to create value. You support the EEX IT Executive Office through the reliable ownership of core administrative, bureaucratic, and governance‑related processes. With a strong focus on time and workforce administration, process documentation, compliance, and system integrity, you ensure stable and transparent operations across the organization. As a trusted process owner, you maintain structured workflows in SAP and related tools, support employee and IT administrative processes, and provide continuity during organizational or tooling changes. Through disciplined execution, deep procedural knowledge, and a collaborative mindset, you contribute to operational excellence and long‑term stability within the IT Executive Office.

Your tasks:

• Manage time-related administrative processes for internal and external staff, including time booking structures, working time records, and related governance
• Support in ensuring compliance with company policies and labor regulations covering working hours, holidays, sickness, shift planning, and overtime
• Support stable system usage through structured maintenance and documentation
• Maintain and continuously improve standardized administrative processes, ensuring clarity, consistency, and audit readiness
• Own process documentation, guidelines, and FAQs, supporting transparency, knowledge continuity, and stable operations across teams
• Support the management and documentation of employee-related administrative workflows, such as reimbursement, travel, and expense processes, in alignment with internal controls and policies
• Serve as a procedural point of contact for questions related to these administrative processes
• Manage subscriptions and access administration for platforms and tools (e.g., knowledge or content platforms), ensuring controlled and transparent usage
• Support the implementation and adoption of new tools, processes, or organizational changes affecting multiple teams by providing structured administrative and documentation support
• Contribute to the reliability, continuity, and efficiency of IT Executive Office operations through disciplined execution and experience-based process ownership
• Actively support collaboration, knowledge sharing, and a stable team operating model

After all, we value the exchange of ideas, being there for each other and encouraging each other to become better. We call it: the exchange mindset.

Your skills:

• Professional experience in administration, operations, PMO, workforce administration, HR operations, or a comparable support function
• Experience in managing and improving administrative processes, documentation, and governance-related activities
• Experience working with SAP and other enterprise tools; strong affinity for systems and data quality
• Good understanding of workforce administration, and employee-related administrative processes
• Strong organizational skills with a structured, reliable, and detail-oriented mindset
• Good communication and stakeholder management skills, with the ability to collaborate across teams and seniority levels
• Proficiency in Microsoft 365, particularly Excel, PowerPoint, Outlook, Teams, and SharePoint
• Knowledge of Jira and Agile methodologies is a plus
• Fluent English required; German and/or French is a strong plus

Why join us:

• Attractive salary package with many advantages such as childcare, meal allowance, job ticket, sports and leisure events
• Flexible hybrid work concept and flexible working hours
• Personal development through extensive training opportunities
• A place in a dynamic and international team within EEX Group and Deutsche Börse Group
• A long-term perspective in the constantly growing and evolving energy industry
• Bespoke onboarding plan