Contributes to the efficient operation of the law firm by providing basic (administrative and legal) clerical and organizational assistance to the firm Intellectual Property Legal Administrative Assistants, while participating in training sessions and building skills to advance to the position of Intellectual Property Legal Administrative Assistant.
Calendar due dates and deadlines.
Create and maintain electronic files including, but not limited to, saving emails.
Coordinate resources to ensure multiple and complex tasks/activities are completed as required.
Provide overflow assistance as needed and/or assigned.
Prepare a variety of correspondence, reports, memoranda, and legal documents required by the timekeepers from handwritten notes, transcribing equipment, drafts or oral instructions.
Proofread, photocopy, assemble, and distribute prepared materials as necessary.
Keyboard, scan and revise a variety of documents.
Coordinate lengthy document production with Word Processing personnel.
Prepare requests to open new U.S. or foreign matters.
File official documents with the USPTO and forwarding correspondence as directed.
Provides prompt, courteous and professional handling of correspondence, telephone calls, photocopying and faxes while assisting legal administrative assistants, switchboard operators and receptionists.
Sets up files as directed, codes documents and routes materials to the proper person, and files to ensure that materials are well-organized, maintained and accessible to timekeepers.
Prepares expense reports.
Learns to prepare legal documents and enter time into firm-specific time-entry software.
Works on special projects as assigned by supervisor and/or team coordinator.
Participates in periodic meetings to ensure and improve work group effectiveness.
Attends training sessions offered at the firm in order to become proficient with software currently in use.
Will learn and provide back-up reception/Guest Services desk assistance as needed.
High school diploma or general education degree (GED) required. Three months legal experience is preferred, OR equivalent combination of education and/or experience. Types at a speed of at least 25 WPM.
Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.
The expected salary range for this position may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, area of expertise, and geographic/office location.
Shook, Hardy & Bacon has long been recognized as one of the premier litigation firms in the country. For more than a century, the firm has defended companies in their most substantial national and international products liability, mass tort and complex litigation matters.
The firm has leveraged its complex product liability litigation expertise to expand into several other practice areas and advance its mission of “being the best in the world at providing creative and practical solutions at unsurpassed value.” As a result, the firm has built nationally recognized practices in areas such as intellectual property, environmental and toxic tort, employment litigation, commercial litigation, government enforcement and compliance, and public policy.
For more information about careers at Shook, Hardy & Bacon, please visit http://www.shb.com/careers.aspx.
