Job Description

🌟 Urgent Job Opening: Join Our Dynamic Team! 🌟

We’re seeking an experienced Invoicing Specialist to help support our accounting team. They will be responsible for the timely and accurate creation and approval of insurance invoices and supplements.

Pay Range: $54,000.00 – $75,000.00 annually DOE
Job Type: Full-Time, in-office (Boise, ID , Spokane, WA or Murray, UT)

Minimum Qualifications

• High school diploma or equivalent required; an associate degree in accounting, business administration, construction management, or a related field is preferred.
• A minimum of one to two years of experience in invoicing, billing, estimating, accounts receivable, or project management. Ideally within the construction, roofing, or home services industry. Equivalent combinations of education and experience will be considered.
• Demonstrated ability to generate, review, and submit accurate invoices for completed residential and commercial projects. Experience reconciling job costs against contracts, change orders, and scope of work documents.
• Working knowledge of the insurance restoration process, including the ability to read and interpret Xactimate estimates, insurance scopes, and supplements. Experience invoicing insurance carriers, mortgage companies, or third-party claims administrators. Familiarity with Xactimate or similar estimating software is a plus.
• Strong written and verbal communication skills with a professional and detail-oriented approach. Ability to coordinate with project managers, insurance adjusters, sales teams, and office staff to ensure billing accuracy. Exceptional organizational skills and the ability to manage a high volume of invoices and payment follow-ups with minimal supervision.

Who You Are

• You thrive in fast-changing environments
• Someone who brings structure and systems to growing teams
• A strong collaborator across departmental teams
• Self-directed, with a high level of ownership and execution

What You’ll Do

• Diligently review and crosscheck supplement inspection forms.
• Communicate effectively with project managers and sales representatives.
• Utilize Xactimate efficiently to create and negotiate supplements.
• Maintain a 3 day turnaround time on all invoice requests
• Follow up persistently with insurance companies and track approval status.
• Collaborate with sales and accounting teams to resolve queries.
• Conduct regular follow-ups, provide necessary information, and obtain documentation from carriers regarding supplement negotiations.
• Maintain a 24 hr turnaround time on all communications with all emails, notes, slack messages & phone calls.
• Handle escalated supplement cases by taking over negotiations and resolving complex approval issues that require senior-level intervention.
• Assist monthly training sessions for AR and Invoicing teams.
• Audit denied supplements and identify trends for improvement.

What’s in it For You

• Medical / HSA / Vision / Dental benefits with employer contribution
• 401(k) with up to 3% company match
• Weekly pay
• Energetic, creative, and supportive work culture
• Strong work-life balance — we want you present for what matters
• Company gear and team events
• Leadership development opportunities and internal growth paths
• Opportunity to help build and shape an in-house product team from the ground up

Bartlett History

Bartlett Roofing began its journey in 2015 with a vision to redefine the standards of roofing excellence. From humble beginnings, we’ve grown into a trusted name known for reliability and professionalism.

What sets Bartlett apart is our commitment to people, growth, and building something that lasts. As we expand into technology and internal systems, we continue investing in teams that drive long-term success.