Job Description

Who are we?

At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

We're looking for an Invoicing Operations Analyst in Cluj-Napoca, Romania!

The Invoicing Operations Analyst is responsible for managing and coordinating customer billing processes in an organization. This includes, but is not limited to, reconciliation of Sales Order / Customer Purchase Order / Invoice, coordination with order management and project management teams, and assistance resolving customer disputes.

The Invoicing Operations Analyst must maintain balance between corporate policy/procedures and customers’ needs. It includes providing an exceptional level of customer service to both internal and external stakeholders.

RESPONSIBILITIES

• Ensure the accurate and timely delivery of quality invoices in a format to facilitate prompt customer payment within negotiated payment terms.
• Ensuring that all system invoices, regardless of source (e.g., Order Management Module or Projects Module) adhere to the billing policy.
• Creating all types of customer invoices from Oracle leading to customer payment process.
• Performs milestone billing on Project Orders based on assigned portfolio
• Creating manual invoices, as necessary, to supersede system invoices in compliance with billing policy.
• Collaborating with Order Management and Project Management teams to understand and maintain customer billing specifications (via Smartsheet, SharePoint, or other technologies) to adhere to the billing policy.
• Submits customer invoices ensuring it reaches the customer via e-mail, customer portals or any other ways required by customers.
• Processes after-invoice adjustments in a prompt manner to avoid unnecessary credit hold to customers.
• Participates in conferences calls, meetings and discussions with customers.
• Assists the supervisor in identifying team opportunities and challenges. Provide sound recommendations to line leaders and/or stakeholders by translating, enhancing, and consolidating information into forms that can be used for decision making of the top management.
• Ensures Order-to-Cash processes are completed efficiently.
• Assists in identifying and implementing any process improvements related to order processing cycle.

• Performs any reporting activity or task assigned by immediate supervisor as needed, or in fulfillment of and in relation to essential functions

QUALIFICATIONS: