General informations

Africa Global Logistics Namibia offers of logistics solutions in all sectors of activities that govern economic life in this country. For 14 years, through our multimodal logistics solutions (clearing and forwarding, transport, warehousing, vessel agency & husbandry)) we have been modifying our know-how in the service of socio-economic development in “name of the country”. Thanks to the synergy of our means, we take an active part in major development projects in the African “region”. Thanks to investments in equipment and innovations, our teams are committed to offering tailor-made logistics solutions that meet the specific needs of our customers.

Mission Description

Purpose of the Role
The Invoicing & Data Capture Clerk is responsible for accurately capturing operational data, preparing customer invoices, maintaining transport records, and ensuring all supporting documentation is complete and submitted on time.

Profile

Key Responsibilities
• Capture transport and operational data accurately into the company systems (Carlo & Pegasus)
• Prepare customer invoices according to approved rates and contracts.
• Verify all invoices against PODs, delivery notes, loading orders, and supporting documentation.
• Follow up on outstanding PODs and missing documentation.
• Ensure invoices are submitted within the required timelines.
• Maintain accurate filing of all transport and invoicing documents.
• Reconcile trips, loads, and invoices before submission.
• Assist with daily, weekly, and monthly reporting.
• Capture fuel, tolls, standing time, and other transport-related costs where applicable.
• Resolve invoice queries with customers and internal departments.
• Liaise with Operations, Finance, and Customers regarding billing matters.
• Update transport records and ensure information is accurate at all times.
• Maintain confidentiality of company and customer information.
• Perform any other administrative duties as assigned.
Minimum Requirements
• Grade 12 (Matric).
• Certificate or Diploma in Administration, Finance, Logistics, or a related field will be an advantage.
• Minimum 2 years' experience in invoicing, administration, or data capturing.
• Experience in the transport and logistics industry will be an advantage.
• Computer literate with good knowledge of Microsoft Excel, Outlook, and Word.
• Experience using ERP or transport management systems is advantageous.