Synergy Jobs (Pty) Ltd

Invoicing/ Admin Clerk

Synergy Jobs (Pty) Ltd  •  Western Cape, ZA (Onsite)  •  21 hours ago
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Job Description

POSITION: Invoicing / Admin Clerk
LOCATION: Durbanville
REPORTING TO: Cold Store Manager


We are seeking an experienced and detail-oriented Invoicing / Administrative Clerk to join our team.

Reporting directly to the Cold Store Manager, the successful candidate will be responsible for ensuring

the accurate and timely processing of invoicing activities, while providing administrative support to facilitate the efficient operation of the cold store.

KEY DUTIES & RESPONSIBILITIES:
Invoicing (±85% time allocation)
  • Prepare accurate proforma invoices in line with client agreements, storage tariffs, and other rate structures.
  • Capture, process, and validate all billing transactions in Pal track based on operational activities (stock intake, storage duration, handling, and dispatch).
  • Ensure all billing is completed within required timelines to support timely invoicing.
  • Maintain accurate, organised, and audit-ready records of all billing documentation (electronic and/or manual filing).
Administrative Support (±15% time allocation)
  • Submit timesheets and payroll-related documentation to the HR Payroll Office within the required deadlines.
  • Manage office supplies, including issuing of stationery and consumables, and maintaining adequate stock levels.
  • Coordinate the distribution and collection of Personal Protective Equipment (PPE), ensuring accurate recordkeeping and stock management.
  • Oversee housekeeping and cleaning activities for the canteen, operations offices, and restrooms to ensure a clean and well-maintained working environment.
  • Provide general administrative support to the operations team as required.

MINIMUM REQUIREMENTS:
  • Grade 12 (Matric).
  • Min 4 years’ experience in an invoicing / billing environment.
  • Experience in a cold storage, logistics, or fruit export environment (advantageous).
  • Experience working on Paltrack (advantageous).
  • Proficient in MS Office (Work, Excel & Outlook).
  • Attention to detail and a high level of accuracy.
  • Excellent verbal and written communication skills.
  • Valid drivers’ license.

Synergy Jobs (Pty) Ltd

About Synergy Jobs (Pty) Ltd

Since 1995, we have been at the forefront of recruitment in Southern Africa, specializing exclusively in Microsoft Dynamics ERP solutions. Our expertise spans across Microsoft Dynamics Business Central, Finance & Operations, and CRM (Axapta, Navision and Great Plains) making us the go-to agency for sourcing top-tier talent in these areas.

Our mission is to connect businesses with the best accounting, operational, and IT professionals who possess the skills and experience in Microsoft Dynamics ERP. We understand the unique demands of this industry and are committed to providing tailored recruitment solutions that meet the specific needs of our clients.

Our team of experienced recruiters is strategically located throughout South Africa. Our Team Members are certified Microsoft professionals, bringing a wealth of knowledge and expertise to the recruitment process. We pride ourselves on our ability to identify and place candidates who not only have the technical skills but also fit seamlessly into your company culture.

Our Services

We offer a comprehensive range of recruitment services, including:

• Permanent Placements: Finding the right long-term fit for your organization.

• Contract Staffing: Providing skilled professionals for short-term projects.

• Executive Search: Sourcing high-level executives with specialized expertise in your industry.

Why Choose Us?

• Specialized Focus: We are the only recruitment agency in Southern Africa that specializes exclusively in Microsoft Dynamics recruitment.

• Experienced Recruiters: Our team has decades of combined experience in the industry, ensuring you receive the best service possible.

• Certified Professionals: Our recruiters are certified Microsoft Dynamics ERP professionals, guaranteeing a deep understanding of the skills and qualifications required.

• Comprehensive Network: Being around for 30 years, we can offer an extensive network to source the best talent for your needs.

Industry
HR & Recruiting
Company Size
1-10 employees
Headquarters
Stellenbosch University, ZA
Year Founded
1995
Website
synergyjobs.co.za
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