Job Description

Invoice Reconciler / Administrative Support

Location- Biloxi, MS

Contract- 1 year

Position Overview

The Invoice Reconciler is responsible for verifying and reconciling invoices, bills, and payment records to ensure accuracy and compliance with the organization's financial policies and procedures. In addition to core reconciliation duties, this position also provides backup administrative support, requiring strong organizational and communication skills.

This role plays a critical part in maintaining financial accuracy, resolving discrepancies, and supporting efficient payment operations, while also assisting the broader administrative team when needed.

Key Responsibilities

Invoice Reconciliation & Payment Processing

• Review and reconcile incoming invoices with purchase orders and receipts to ensure accuracy and completeness.
• Verify invoice details such as pricing, quantities, and payment terms.
• Identify and resolve invoice and billing discrepancies in collaboration with internal departments and external vendors.
• Process approved invoices for payment in accordance with established procedures and timelines.
• Monitor and track outstanding invoices, following up with vendors to ensure timely payments.

Recordkeeping & Reporting

• Maintain accurate and organized records of invoices, purchase orders, and supporting documentation.
• Assist in the preparation of invoice reconciliation activity reports.
• Support efforts to implement process improvements for greater efficiency and accuracy in reconciliation processes.

Administrative Support (Backup Role)

• Provide backup support to the Administrative Assistant as needed.
• Perform basic financial reviews using Microsoft Excel and assist with administrative tasks such as scheduling, filing, or data entry.

Qualifications

Education & Experience

• High school diploma or equivalent required
• Additional coursework or certification in accounting, finance, or business is a plus
• 0–5 years of experience in invoice reconciliation, accounting support, or a related field

Skills & Competencies

• Basic understanding of accounting principles and invoice processing procedures
• Strong attention to detail and accuracy in data entry and reconciliation
• Effective communication and interpersonal skills
• Ability to collaborate with internal teams and external vendors
• Proficient in Microsoft Office, especially Excel (required); familiarity with invoice processing software is a plus
• Strong organizational skills and ability to multitask