Invoice Reconciler / Administrative Support
Location- Biloxi, MS
Contract- 1 year
The Invoice Reconciler is responsible for verifying and reconciling invoices, bills, and payment records to ensure accuracy and compliance with the organization's financial policies and procedures. In addition to core reconciliation duties, this position also provides backup administrative support, requiring strong organizational and communication skills.
This role plays a critical part in maintaining financial accuracy, resolving discrepancies, and supporting efficient payment operations, while also assisting the broader administrative team when needed.
Review and reconcile incoming invoices with purchase orders and receipts to ensure accuracy and completeness.
Verify invoice details such as pricing, quantities, and payment terms
Identify and resolve invoice and billing discrepancies in collaboration with internal departments and external vendors.
Process approved invoices for payment in accordance with established procedures and timelines
Monitor and track outstanding invoices, following up with vendors to ensure timely payments.
Maintain accurate and organized records of invoices, purchase orders, and supporting documentation
Assist in the preparation of invoice reconciliation activity reports
Support efforts to implement process improvements for greater efficiency and accuracy in reconciliation processes.
Provide backup support to the Administrative Assistant as needed.
Perform basic financial reviews using Microsoft Excel and assist with administrative tasks such as scheduling, filing, or data entry.
High school diploma or equivalent required
Additional coursework or certification in accounting, finance, or business is a plus
0–5 years of experience in invoice reconciliation, accounting support, or a related field
Basic understanding of accounting principles and invoice processing procedures
Strong attention to detail and accuracy in data entry and reconciliation
Effective communication and interpersonal skills
Ability to collaborate with internal teams and external vendors
Proficient in Microsoft Office, especially Excel (required); familiarity with invoice processing software is a plus
Strong organizational skills and ability to multitask
4P Consulting is a highly specialized Staffing and Recruiting company with significant experience and expertise in the Engineering industry, IT, Admin, Accounting, Advertising .
Core Competencies :
Engineering:
Value Based Staffing, Training and Employee oriented priority
Training and Documentation and Information Technology:
E learning expertise, Apple base application development and Web site support.
