Job Description

The Invoice Processing Coordinator is responsible for receiving, reviewing, and processing invoices submitted through the Exflow system. This role acts as a key point of contact between Accounts Payable and retail store locations, resolving invoice discrepancies and addressing store-related issues in a timely and professional manner to ensure accurate and efficient payment processing.

Invoice Processing (Exflow)

• Receive and process vendor invoices submitted via the Exflow system.

• Verify invoice accuracy, quantities, vendor information, and applicable taxes.

• Match invoices to purchase orders and receiving documentation as required.

• Code invoices appropriately and ensure compliance with company policies and approval workflows.

• Monitor invoice queues to ensure invoices are processed within established timelines.

• Investigate and resolve invoice exceptions, discrepancies, and system errors in Exflow.

Retail Store Support & Issue Resolution

• Act as a primary liaison between Accounts Payable and retail store locations.

• Respond to store inquiries regarding invoice status and quantity discrepancies and vendor charges.

• Work directly with store teams to resolve receiving, billing, and documentation issues.

• Communicate with vendors as needed to resolve invoice discrepancies or obtain required documentation.

• Provide guidance to stores on receiving process opportunities.

Reporting & Compliance

• Maintain accurate records and documentation in accordance with internal controls and audit requirements.

• Assist with year-end closing activities related to accounts payable.

• Identify trends or recurring issues and recommend process improvements.

• Support internal and external audits by providing required documentation and explanations.

• Experience in accounts payable, invoice processing, or a similar role.

• Hands-on experience with Exflow or a comparable invoice workflow system is a strong asset.

• Experience working with retail operations or store-level processes is preferred.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Effective communication skills, with the ability to work collaboratively with store teams and vendors.

• Strong problem-solving skills.

• Ability to manage multiple priorities in a deadline-driven environment.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.