Job Description

Supports the execution of invoice processing and purchase order (PO) creation within Lease Administration & Finance Operations for Real Estate, Facilities, and Physical Security across the Americas (LATAM & North America).
Ensures accurate, timely, and compliant handling of lease-related financial transactions and supports the maintenance of high-quality data in lease management systems (e.g., Visual Lease). Works within defined processes and contributes to operational efficiency, data accuracy, and compliance.

Acts as a reliable operational contributor and first point of contact for day-to-day lease administration and invoicing topics.

Invoice Processing & Validation (Execution Focus)

• Review and validate vendor invoices against lease agreements, PO data, and system records
• Support accurate coding and allocation of costs (cost centers, categories)
• Assist in preparing and coordinating timely monthly rent and utility payments and Critical date tracking

Purchase Order (PO) Support

• Create and maintain Purchase Orders (POs) in line with defined processes and guidelines
• Ensure invoices are correctly linked to POs where applicable
• Track PO status and support resolution of mismatches or issues

Data Maintenance & System Accuracy

• Maintain lease-related financial data in systems (e.g., Visual Lease, ERP) with high accuracy
• Identify and flag discrepancies between invoices, contracts, and system data
• Support data quality checks and corrections
• Support process standardization and automation initiatives as assigned

Team & Stakeholder Support

• Provide day-to-day support to the Operational Real Estate, Facilities, and Physical Security Teams team
• Respond to internal inquiries related to invoices, payments, and lease data
• Collaborate with Accounting, Procurement, and vendors to resolve operational issues

Compliance & Documentation

• Maintain accurate documentation for audit and compliance purposes

Required Qualifications

• Bachelor Degree in related field.
• Minimum of 2-4 years of relevant experience in invoicing & payment process.
• Knowledge in using ERP (Oracle or SAP)
• Microsoft Office
• Good business English and Spanish skills (Written and spoken), Brazilian Portugese or Canadian French would be a plus.

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Why should you join Diebold Nixdorf?

Brightest minds + technology and innovation + business transformation The people of Diebold Nixdorf are 23,000+ teammates of diverse talents and expertise in more than 130 countries, harnessing future technologies to deliver personalized, secure consumer experiences that connect people to commerce. Our culture is fueled by our values of collaboration, decisiveness, urgency, willingness to change, and accountability.

–Diebold Nixdorf is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status.

** To all recruitment agencies: Diebold Nixdorf does not accept agency resumes. Please do not forward resumes to our jobs alias, Diebold Nixdorf employees or any other organization location. Diebold Nixdorf is not responsible for any fees related to unsolicited resumes**

We are a global Company operating in multiple Locations and Entities. As we are keen to find the best solution for our candidates several legal entities might be applicable for a Job offer. A List of our operating entities can be found here - https://www.dieboldnixdorf.com/en-us/about-us/global-locations