Job Description

Accountabilities:

• Support project and finance teams with the timely, accurate preparation, tracking, and processing of investigator site payments.
• Review financial sections of Clinical Trial Agreements (CTAs) and establish project- and site-specific payment tracking workbooks.
• Maintain advance balance tracking and monitor prepaid funds to ensure sufficient resources are available for site payments.
• Work with Project Directors and Project Managers to ensure eligible visits and payment milestones are accurately documented and processed.
• Validate financial calculations within investigator payment workbooks and prepare payment packages for review and approval.
• Communicate approved payments to the Finance team in accordance with CTA terms and conditions to facilitate financial system entry and payment processing.
• Prepare site payment reconciliations and applicable Aggregate Spend, Medicare, and Medicaid reporting.
• Collect and analyze patient activity data to support accurate client accruals, site payments, and project cost forecasting.
• Support management of investigator grants pass-through budgets and monitor overall budget health.
• Maintain the investigator grants mailbox and respond to payment-related inquiries from investigative sites and internal stakeholders.
• Coach and mentor other members of the Investigator Grants team, sharing knowledge and supporting consistent processes.
• Identify opportunities to improve grant administration workflows, increase efficiency, and strengthen financial accuracy.
• Complete ad hoc financial and grant administration activities as assigned by senior leadership.

Requirements:

• Bachelor’s degree or local country equivalent.
• At least 3 years of clinical research experience.
• Previous Accounts Payable experience, particularly involving global payments.
• Professional working proficiency in English.
• Strong analytical and problem-solving skills, with the ability to analyze, reconcile, and communicate financial results.
• Advanced or intermediate-to-advanced Microsoft Excel skills, including experience maintaining financial trackers and workbooks.
• Knowledge of investigator contracts, clinical trial budgets, and site payment processes is preferred.
• Previous experience as an Investigator Payment Specialist or in a similar senior-level role is an advantage.
• Familiarity with applicant, financial, or grant administration systems and standard Microsoft Office tools.
• Strong understanding of interview and stakeholder communication practices is not required; instead, candidates should demonstrate excellent written and verbal communication skills when working with project teams and investigative sites.
• Exceptional attention to detail and a process-driven approach when handling large volumes of confidential financial information.
• Strong time management skills and the ability to prioritize competing responsibilities while meeting critical deadlines.
• Ability to work independently with minimal supervision while contributing effectively within a collaborative project team.
• Proactive communication style, strong interpersonal skills, and a professional approach to working with internal and external stakeholders.
• Demonstrated ability to take ownership, deliver on commitments, and resolve payment-related issues efficiently.
• A continuous-improvement mindset, with the ability to identify opportunities to make processes more efficient and teams more effective.

Benefits:

• Remote position based in Brazil.
• Opportunity to contribute to clinical research projects and support critical site payment operations.
• Exposure to global clinical research, financial processes, investigator contracts, and project management.
• Collaborative environment with opportunities to coach and support teammates.
• Opportunities to develop expertise in investigator grants administration and clinical research finance.
• Professional environment focused on accuracy, process improvement, and high-quality service.
• Equal opportunity workplace committed to diversity and inclusion.
• Reasonable accommodations available during the recruitment process for qualified candidates who require them.