The function of this position is to provide shipping and receiving support, package room storage and pickup services, maintaining supply stock and cost recovery inventory, and to assist with equipment tracking and inventory for Technology Services within the Office of the Chief Information Officer. If you’re organized, enjoy hands-on work, and like being the person colleagues can count on, read more about this position and apply below.
This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University’s Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.
Job SummaryThe function of this position is to provide shipping and receiving support, package room storage and pickup services, maintaining supply stock and cost recovery inventory, and to assist with equipment tracking and inventory for Technology Services. Duties & ResponsibilitiesShipping, Receiving & Package ServicesMonitor loading dock for inbound and outbound deliveries at the Digital Computer Lab (DCL) and other Technology Services locations.Unload trucks using a pallet jack; receive and inspect packages; ensure receiving records are accurate and updated in the appropriate systems.Provide staff package notification, checking out packages to the appropriate staff, documenting the COE purchasing application.Organize, maintain and secure loading dock and secure package room.Process ship-out requests for Technology Services.Coordinate delivery of new and refreshed staff equipment, and review the physical condition of devices returned by employees.Assist with shipping and receiving related issues, as necessary.Surplus Disposal & Data SanitizationIdentify surplus equipment and consult with stakeholders on disposition, including reassignment, transfer, or surplus.Contact other departments when equipment does not belong to Technology Services and provide assistance to coordinate its return or transfer. Process surplus disposal in FABweb; collect and palletize surplus assets.Ensure all data-bearing electronic equipment is wiped and sensitive or confidential data is removed and documented according to university policy.Coordinate surplus loads with Campus Surplus and the campus-contracted recycler, including scheduling F&S movers.Employee Equipment Tracking & Asset RecordsAssign, update and maintain employee equipment tracking in the FABPlus system.Maintain all aspects of the FABPlus system, including, entering detailed asset information, assigning NT- tags, updating asset records to comply with all Property Accounting policies and procedures.Maintain all employee equipment information, ensuring loan forms are accurate and up to date, complying with all campus policies.Supply Room & Mail ServicesMonitor and maintain supply room according to established methods.Review inventory levels, submit supply purchase requests to maintain adequate levels of supplies for staff.Receives supply inventory, verifying counts and accuracy of items received vs purchase order, updating the COE purchasing application.Receive and disperse all mail.Maintain and update accurate mailboxes based on onboarding and offboarding employees.Assist with cost recovery supply inventory issues and annual inventory.Property Control & InventoryAssist with Technology Services inventory tracking, which includes over 3,500 assets.Modify inventory database records for the department, including conducting biennial inventory of assets.Troubleshoot unfound items and update records accordingly.Maintain property control processes including affixing property control tags, recording serial numbers, confirming commodity codes, verifying custodianship, and updating FABWeb records.Process internal and external transfer of devices in FABweb.Perform other duties as assigned
Physical Demands and Working ConditionsThis position makes extensive use of a computer terminal, but involves being able to lift over 50lbs, being able to spend extended periods of time on their feet on concrete floors. For heavier items additional assistance will be available. During biennial inventory, job requires walking throughout campus to various equipment rooms and warehouses with varying conditions of heat, humidity and cleanliness. Minimum QualificationsHigh school diploma or equivalent. Two (2) years (24 months) of experience in inventory work.Knowledge, Skills and AbilitiesCommunicates clearly and professionally with staff, vendors, and carriers to coordinate deliveries, notify staff of packages, and resolve shipping, receiving, and inventory discrepancies. Applies basic arithmetic and inductive and deductive reasoning to reconcile counts, purchase orders, asset records, and loan forms; identifies, documents, and resolves discrepancies to meet Property Accounting audit requirements. Accurately enters, updates, and retrieves records in asset, inventory, and purchasing systems (e.g., FABPlus, FABweb, COE purchasing application), and uses Microsoft Outlook, Word, and Excel to track work, schedule pickups, and maintain records. Reconciles received items against purchase orders, asset records, and loan forms; identifies and documents discrepancies; and maintains records that meet Property Accounting audit requirements. Manages concurrent daily tasks across receiving, package checkout, supply replenishment, and surplus processing, and completes them within established timelines. Provides prompt, courteous service to staff, vendors, and delivery personnel; keeps requestors informed when an item is delayed or an issue cannot be resolved immediately. Safely operates a pallet jack and lifts and moves packages and equipment up to 50 lbs. Applies university and campus policies for property control, equipment custodianship, surplus disposal, and data sanitization consistently and without ongoing direction. Interacts with staff, vendors, and delivery personnel in a friendly, respectful, and patient manner, including during busy periods or when resolving problems. Responds to package, equipment, and supply requests promptly, and keeps people informed when an item is delayed or an issue can’t be resolved right away. Treats colleagues with courtesy and kindness, offers help across the team when workload allows, and contributes to a welcoming, cooperative work environment.
This is a 100% full-time Civil Service 3291 - Inventory Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date. The collective bargaining agreement sets an hourly range of $21.401 to $31.02, or annualized at $41,732.08 to $60,487.18, for this classification. The budgeted hourly range for the position is $21.401 to $23.629, or annualized at $41,732.08 to $46,076.68. Salary is commensurate with experience.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
This position is not eligible for any type of sponsorship for work authorization.
Applications must be received by 6:00 pm (Central Time) on November 20, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Maranda Harden at mjharden@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
Requisition ID: 1039125
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
