Job Description

Inventory & Reporting Specialist - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

About the Client
An operator-led consumer brand platform founded by serial entrepreneurs with multiple exits and leadership experience spanning startups to unicorns. The team brings deep credentials including Y Combinator, Forbes 30 Under 30, and Fortune 500 fastest-growing companies. They acquire and scale beautiful brands and support visionary founders through resilient, hands-on execution.
Why does this role exist?This role exists to ensure all products, data, and production activities run accurately and on schedule across the client’s e-commerce stack. As the business scales new launches and subscriptions, they need a detail-oriented operator to forecast demand, manage vendors and co-packers, and keep inventory, costs, and production tightly controlled. The specialist will own data integrity across Cin7, Shipfusion, Recharge, and Shopify while delivering timely reporting and insights to guide leadership decisions.

The Impact you’ll make

Inventory Planning & Procurement

• Maintain accurate stock levels across Cin7, Shipfusion, and Shopify
• Forecast inventory needs based on sales trends, subscription data, and new launches
• Issue purchase orders, track delivery schedules, and monitor supplier lead times/reorder points
• Reconcile physical vs. system inventory monthly; adjust discrepancies
• Keep all product costs and COGS data current in Cin7

Production Oversight

• Maintain a live production tracker for manufacturing runs, shipments, and deadlines
• Follow up with manufacturers and co-packers to ensure timelines are met
• Track production milestones, document updates, and communicate risks or delays
• Coordinate inbound inspections and vendor–3PL (Shipfusion) communication

Quality Control (QC) & Vendor Management

• Develop and maintain QC guidelines for products and packaging, including standards, tolerances, and inspection procedures
• Oversee QC documentation for all incoming shipments and track defect trends
• Audit vendor quality performance, resolve QC issues directly with vendors, and ensure accountability

Data Accuracy & Systems Management

• Own Cin7 data accuracy across SKUs, bundles, and BOMs; maintain consistency across Cin7, Shipfusion, Recharge, and Shopify
• Create and maintain SOPs for system workflows and inventory/production processes
• Troubleshoot sync issues across systems and proactively flag/resolve data discrepancies

Reporting & Analytics

• Own daily, weekly, and monthly operational reporting; deliver weekly leadership reports every Monday by 10:00 AM CST
• Maintain real-time dashboards for inventory, sales, production, and returns
• Identify risks, trends, and opportunities for improvement; support ad-hoc analysis

Skills, Knowledge and Expertise

Required:

• 2+ years in inventory, operations, or supply chain management for an e-commerce brand
• Advanced Google Sheets/Excel; hands-on experience with Cin7 or similar ERP, plus Shopify/3PL integrations
• Proven vendor management and production timeline ownership with manufacturers/co-packers
• Excellent written and verbal communication in English
• Highly organized, detail-oriented, proactive; comfortable working remotely with minimal supervision and on PST hours
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Technical: Demand forecasting; PO management; Cin7/ERP mastery; Shopify, Shipfusion, Recharge; BOMs/SKUs/bundles; COGS and cost updates; inventory reconciliation; dashboarding/report automation (Sheets/Excel)
• Operational: Production tracking; vendor/co-packer/3PL coordination; QC standards and inspections; data integrity and systems troubleshooting; SOP creation
• Personal: Ownership mindset; high attention to detail; crisp communication; bias to action; problem-solving; ability to anticipate risks and escalate early; time management

You should apply if...

• You love owning the numbers—inventory accuracy, timelines, and costs—and you don’t rest until they reconcile
• You thrive in fast-paced, entrepreneurial environments and can operate independently with high standards
• You’re proactive, solutions-oriented, and comfortable coordinating across vendors, manufacturers, and a 3PL
• You’re equally at home in spreadsheets and systems as you are communicating updates, risks, and recommendations

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday - Friday 8AM - 5PM Pacific Time

Compensation:

• $7 per hour
• No benefits package included

Benefits