Overview:
Our client is a
well-established regional group of companies which manufacture, distributes and
retails paint, accessories, and high-performance coatings across the region.
Due to expansion of its regional base, they are seeking a strategic and
results-oriented professional with strong analytical skills to join the
Guyana-based management team.
The
successful applicant will report directly to the Vice President Operations and
Head of Business Unit Barbados and indirectly to the Chief Operating Officer.
Duties & Responsibilities:
-
To
effectively manage the overall production processes through planning and
directing or coordinating for the efficient production of products at the right
quality, quantity and price in the production plant.
-
In
conjunction with Technical Department, provide technical assistance for
customer
complaints, including assessments and monitoring follow-up actions.
-
To
perform a variety of tasks involved in maintaining inventory organization, and
the
delivery
/ shipment of stock, including receiving, verifying, storing, packing, and issuing
of stock.
-
Manage
production operations to facilitate the maximization of resources to achieve
quality, productivity and profitability.
-
Review
production requirements and work out weekly production schedules to
determine
workflow and assign duties accordingly.
-
Ensure
goods and services are produced efficiently and that the correct amount
is
produced at the right cost and level of quality.
-
Plan
and establish work schedules, assignments, and production sequences, to meet
production goals.
-
Estimate
production costs and set and manage production budgets.
-
Create
and maintain production reports monthly or as required.
-
Implement
policies and procedures and present recommendations for
improvements
in production methods, equipment, operating procedures and working
conditions.
-
Review
plans and confer with research and support staff to develop new products and
processes or the quality of existing products.
-
Detect
production problems through the analysis of production, quality control,
maintenance,
and other operational reports.
-
Examine
samples of raw products or direct testing during processing to ensure
finished
products conform to prescribed quality standards.
-
Implement
and maintain safety procedures as required by the SHE Policy as well
as
local Occupational Safety guidelines.
-
Monitor
activities of the workplace to ensure compliance with SHE Policy and government
safety regulations.
-
Carry
out safety inspections of work areas to identify hazards and to implement
corrective
actions.
-
Conduct
safety training and drills in collaboration with the Human Resource
department.
-
Review
safety policy to ensure it is up to date with local regulations and
continuously
meets the company’s needs.
-
Ensure
that employees are given the proper Personal Protective Equipment (PPE)
and
that they are used.
-
Conduct
training in areas such as fire prevention, handling of hazardous materials,
machine guarding, etc.
-
Identify
training needs, develop appropriate training and deliver such training to employees
.
-
Direct
and coordinate inventory levels to ensure the right mix of finished goods
inventory
in order to supply customers’ orders on time and in full.
-
Review
and establish policies and procedures for inventory management with
marketing
or other groups.
-
Make
recommended adjustments to forecast inventory targets based on changes
in
demand and market trends.
-
Manage
warehouse to maintain inventory in a state of conformance to company’s
quality
criteria.
-
Assist
with creation of annual inventory budget and manage same.
-
Analyse
and correct inventory count discrepancies.
Oversee disposition of
excess
or obsolete inventory.
-
Develop
policy for reducing and controlling inventory.
-
Investigate
shipping error root-causes with vendors or customers and provide
formal
report on corrective action to be implemented.
-
Plan
and execute accurate stock counts at financial year end, cycle counts and
periodically during the year, as per finance procedures.
-
Establish
and utilize the best methods (statistical models. and software tools) in creating
forecasts and respective inventory targets.
-
Be
familiar with the Inventory System and its effective use in Inventory
management
-
Initiate
and coordinate inventory control programs for main warehouse and
retail
stores.
-
Ensure
that accurate controls and procedures are in place to properly
implement
stock checks.
-
Maintain
inventory controls by managing all inventory databases; perform cycle counts,
perform physical inventories checks that are correct and timely and track
expiration dates.
-
Maintain
inventory controls by ensuring all stock items are properly stored in assigned
bins and SAGE bin tracking systems are fully utilized to ensure conformity as
per company’s procedures.
-
Monitor
and control the movement of stock and ensure that variances in physical stock
are within acceptable limits.
-
Ensure
compliance with established procedures and maintain effective internal control
over the physical stock flow.
-
Take
all reasonable steps to ensure the security of inventory within the
warehouse.
-
Manage
external service personnel contracted for delivery.
-
Ensure
that the loading of goods is supervised to ensure accuracy of deliveries
and
efficiency of the process to ensure safe and effective deliveries of goods.
-
Ensure
the effective and efficient deployment of delivery vehicles and support
staff.
-
Ensure
the accurate and timely delivery of export orders in keeping with
established
export procedures.
-
Ensure
that inbound and outbound containers are handled in accordance with set procedures
to ensure safety of stock and in the supply chain.
-
Monitor
inbound containers to ensure minimal charges, if any, caused by undue
delays
in off-loading /destuffing.
-
Liaise
with customers (external and internal) to provide information on unit cost
shipping
or delivery date, any anticipated delay, and additional information needed.
-
Compute
total charge for merchandise or services and shipping charges.
-
Prepare
invoices and shipping documents.
-
Route
or relay orders to specified department or unit to prepare and ship orders to
designated locations.
-
Confer
with sales or common carrier personnel to expedite or trace merchandise or
delayed shipments.
-
Review
orders for completeness according to reporting procedures and forward
incomplete
orders for further processing.
-
Calculate
and compile statistics and prepare reports for management.
-
Check
inventory control to determine availability of merchandise and notify
department
of order that would deplete stock.
-
Recommend
types of packing or labeling needed on order.
-
Plan
and conduct meetings with staff to ensure compliance with established
practices,
to implement new policies and appraise employees of any changes to
current standards.
-
Observe
and monitor direct/indirect reports’ performance to ensure adherence to
the
business unit’s policies and procedures.
-
Observe
and monitor employee performance to ensure adherence to the
business
unit’s policies and procedures.
-
Carry
out performance appraisals as per company’s procedure in ensuring that
reviews
are ongoing, and results are used to help employees improve performance
– which includes development of employees for future advancement
when possible.
-
Implementation
of productivity/quality metrics and of incentive programs
designed
to minimize costs and enhance efficiency.
-
Plan,
design and lead the appropriate measures, metrics and models to drive improved
performance and efficiency of the organization structure that best meets
the current and future needs.
