Job Description

Department Overview

The Inventory Optimization Tech is responsible for leading the ongoing optimization and maintenance of the organization supply station inventory systems (ParEx, KanBan, Pyxis, ParKing, SrubAvail). This role ensures that supply stations are designed, organized, and replenished to support clinical workflows, patient care needs, cost efficiency, and waste reduction efforts. This role serves as a subject matter expert in supply station configuration and utilization, applying data analysis, process improvement, and industry best practices to enhance system performance.

Function/Duties of Position

Supply Station Optimization

• Lead the assessment and coordinate the redesign of supply stations to ensure optimal product placement, standardization, and workflow alignment.
• Evaluates findings and prepares comprehensive reports and recommendations for leadership.
• Presents recommendations orally and in writing.
• Implement system changes to improve efficiency, accuracy, and ease of use for clinical and supply chain staff.
• This work is in coordination with supply chain replenishment and distribution teams.

Inventory Analysis and Management

• Monitor supply utilization trends, conduct data-driven reviews of par levels, and adjust inventory settings to minimize stockouts and overstocking.
• Use analytics tools to drive decision-making and validate optimization outcomes.

Compliance and System Maintenance

• Ensure supply station settings and configurations remain aligned with organizational policies, regulatory requirements, and contract compliance.
• Perform routine audits and coordinate corrective actions when discrepancies are identified.

Stakeholder Collaboration and Training

• Partner with clinical, supply chain, and operations leaders to gather feedback, identify improvement opportunities, and ensure adoption of supply station changes.
• Provide user support and training as needed.

Process Improvement & Reporting

• Support continuous improvement efforts by identifying trends, documenting best practices, and preparing reports that demonstrate the impact of optimization initiatives on operational efficiency and cost savings.

Other duties as assigned.

Required Qualifications

• Five years of experience with responsibility for program or project monitoring and coordination. The experience must have included program evaluation responsibility.

  • A bachelor’s degree in Business Administration, Management, Public Administration, or a field directly related to the position will substitute for two years of the required experience.

  • Preference may be given to individuals with experience in a specialty area specific to the position opening.

Skill and Abilities

• Demonstrates a thorough understanding of inventory management techniques, including optimization processes in low unit of measure environments.

• Skilled in applying analytical methods for effective problem solving, strategic planning, and operational analysis.

• Possesses excellent interpersonal and communication skills, enabling productive collaboration and negotiation with Logistics and other OHSU staff across a variety of scenarios, including delegation and cross-functional coordination.
• Experienced supply knowledge of materials inventory management, distribution, and inventory optimization processes.
• Proven track record in inventory reduction and cost avoidance strategies.
• Proficient in the Microsoft Office suite, with expertise in Excel for data analysis and reporting.
• Adept at streamlining operations, improving efficiency, and supporting cross-functional teams to meet organizational goals.
• Diplomacy, professionalism, and the ability to persuade while maintaining strong working relationships.

• Proficient in spreadsheet tools, the Microsoft Office suite, and database systems, with a strong ability to leverage technology for data-driven decision-making and operational efficiency.

Preferred Qualifications

• Bachelor’s degree in business administration and Logistics Management, Public Administration, Lean six sigma, APICS certification, inventory management or other field related to the position.

• Working knowledge of hospital materials management distribution systems.

• Medical supply familiarity and medical terminology is preferred.

• Proficiency with Microsoft Office.
• Working knowledge of hospital materials management distribution systems.
• Medical supply familiarity, knowledge of OHSU systems, and medical terminology is preferred.
• Certificate in Project Management, APICS certification.

Additional Details

Standard business operational hours (e.g., 7 AM – 4 PM), but this can vary depending on company policy or operational needs. Administrative office work and on-site responsibilities. This could include desk work, meetings, and coordination tasks.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Vacation - up to 200 hours per year dependent on length of service.
• Sick Leave - up to 96 hours per year.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and national businesses.

Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu