Job Description

Research Animal Resources (RAR) is seeking an Inventory & Distribution Coordinator. The Inventory and Distribution Coordinator follows established protocols to ensure that all receiving, delivery and shipments for the Johns Hopkins community are processed and completed accurately daily. Ensures all customers receive the correct items in a timely fashion. The Inventory and Distribution Coordinator for RAR will specifically facilitate the ordering and distribution of supplies for RAR. Receive and monitor inventory and delivery. Will conduct purchases in accordance with university procurement policies, standard practices, and sound business, and ethical practices. This position will require basic knowledge of purchase orders, invoices, contracts, and other related documents as necessary while supporting supply ordering and distribution requirements for RAR.

Specific Duties & Responsibilities

• Handle all aspects of inventory and distribution.
• Train new delivery staff and/or students.
• Open assigned areas at start of workday.
• Unpack and stock deliveries.
• Ensure deliveries are covered and completed accurately and timely.
• Deliver inventory products to customers as needed.
• Coordinate efficient delivery routes and operate delivery vehicle when needed.
• Make deliveries to other locations and campuses.
• Maintain equipment and ensure proper storage, stability, and integrity of inventory items.
• Produce regular inventory reports.
• Use established systems to process orders and create required documentation.
• Processes necessary procurement approvals and orders for the purchase of equipment and maintains equipment inventory.
• Responsible for inventory and space management for stocked items and special orders.
• Establish and upgrade delivery protocols and ensure adherence to established protocols.
• Communicate directly with vendors to monitor outstanding orders.
• Adapt to changes in protocol as inventory and distribution needs arise.
• Support daily operations of the core as needed/requested by the Supervisor.
• Assists with the quarterly center-wide inventory audit.
• Responsible for making sure all invoices for supplies are paid and processed with accounts payable and maintains financial reports and records.
• Works with Supervisor to determine cost effective options for bulk ordering.
• Other duties as assigned.

Technical Qualifications & Specialized Certifications

• Ability to process multiple tasks, set priorities, and work independently to meet objectives.
• Excellent customer service skills and customer service oriented.
• Excellent interpersonal, communication, writing, and organizational skills.
• Strong oral and written communication skills.
• Computer skills, including Microsoft Office (Excel, Word, and Teams).
• Ability to learn and manage inventory tracking software.

Specific physical requirements for the job

• May need to lift, move and carry items up to 40 lbs. (with assistance as needed).
• Specialty Occupational Health requirements up to date and complete.

Technical Skills & Expected Level of Proficiency

• Inventory Control - Awareness
• Inventory Documentation Control and Reporting - Awareness
• Laboratory Equipment Maintenance - Awareness
• Logistics and Distribution Coordination - Awareness
• Order Management - Awareness
• Staff Training and Development - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Minimum Qualifications

• High school diploma or graduation equivalent.
• One year of related retail or customer service experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience in a non-profit or university setting preferred.

Classified Title: Inventory & Distribution Coordinator

Job Posting Title (Working Title): Inventory & Distribution Coordinator (Research Animal Resources)

Role/Level/Range: ATO 37.5/03/OD

Starting Salary Range: $16.60 - $29.50 HRLY (Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F / 8:30am-5pm

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: Research Animal Resources

Personnel area: University Administration