Job Description

ABOUT US

BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling innovation through the services we deliver. We actively seek new opportunities that drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia. For further information, visit www.bgis.com

The Inventory Data Coordinator provides centralized administrative and operational support to technical service operations, with a primary focus on truck stock and inventory management. The role works closely with Operations, Service Managers, field Technicians, and Sales to maintain accurate inventory records and support the timely and efficient replenishment of technician truck stock. This position is responsible for overseeing inventory data integrity throughout the internal supply chain, remotely supporting warehouse staff to accurately prepare packages for shipping, communicating with field Technicians, and ensuring inventory documentation, financial records, and system data are accurate, complete, and maintained in accordance with governance and policy requirements.

KEY DUTIES & RESPONSIBILITIES

Inventory Coordination, Administration & Analysis:

• Provide administrative and analytic oversight of national technician truck stock, including inventory tracking, reconciliation, compliance, and audit support.
• Coordinate with warehouse team to ensure accurate and timely shipping of truck stock packages and receiving new inventory from wholesalers.
• Support inventory replenishment and supplier quotes by gathering materials details, site information, specifications, and equipment requirements.
• Assist operations and service leadership with up-to-date inventory costing and pricing to support accurate and timely quoting.
• Communicate daily with Technicians, Operations, and Warehouse teams by email, Teams, and phone calls.
• Monitor Technician truck stock, maintain replenishment documentation, and escalate schedule or cost risks as required.
• Deliver day‑to‑day administrative and financial support for inventory operations, including purchase orders, invoicing readiness, budget tracking, and estimate‑to‑actual variance monitoring.
• Maintain accurate inventory, pricing, and financial records; support reporting, dashboards, and leadership updates; and ensure data integrity across service management systems.
• Other duties as assigned.

KNOWLEDGE & SKILLS

• 3–5 years of experience in data analysis, service coordination, project administration, or administrative support, supported by a community college diploma or equivalent training.
• Strong administrative, organizational, and coordination skills, with the ability to manage multiple activities, priorities, and deadlines.
• Working knowledge of service or project coordination processes, including estimating support, scheduling, documentation, and financial administration.
• Effective written and verbal communication skills, with the ability to work collaboratively across operations, field teams, and internal stakeholders.
• High level of computer proficiency, including strong working knowledge of the MS Office suite (particularly Excel) and the ability to quickly learn and adapt to new systems.
• Experience using business, scheduling, document management, service management, or CRM applications to support service delivery, reporting, and data integrity.

This is a regular, full-time position with a annual range of . The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.