Job Description

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

Position Overview

We are currently seeking a detail-oriented and dependable Inventory Clerk to join our team at our Shelburne facility (specializing in lumber and composite manufacturing).

In this role, you will be the backbone of daily plant data entry and yard inventory administration. You will collaborate closely with yard and operations personnel to ensure accurate stock records, process receiving and adjustments, manage vendor returns and disputes, and support purchase order and invoice verification through SAP.

*This role may require 5% travel, assistance in month-end and year-end inventory*

Compensation: $50,900 – $63,600 CAD

Key Responsibilities

Data Entry & System Updates (~70% of the role):

• Accurately enter and process daily inventory transactions within SAP.
• Process inventory receivings, stock adjustments, and transfers to support daily yard and manufacturing operations.
• Facilitate and record Return to Vendor (RTV) transactions and handle customer disputes/chargebacks (e.g., Home Depot dispute resolution).

Inventory Control & Yard Support:

• Coordinate and record routine cycle counts; investigate and reconcile inventory discrepancies between physical stock and SAP records.
• Serve as administrative support for the yard team, addressing daily inventory queries, order status, and material tracking needs.

Purchasing & Invoice Processing:

• Perform PO (Purchase Order) tracking, matching, and closing.
• Complete VIM (Vendor Invoice Management) processing and invoice verification to support plant accounts payable flow.

General Administration:

• Maintain clean, organized documentation for shipping, receiving, and inventory control.
• Assist plant management with ad-hoc administrative or operational support tasks as required.
• Follow all company health, safety, and environmental protocols.

Working Conditions

• Standard office environment with periodic communication with plant floor personnel and shipping/receiving yards.
• Occasional plant visits or physical yard audits as required.

Qualifications & Requirements

Education & Experience:

• High School Diploma or equivalent; post-secondary coursework in business, supply chain, logistics, or administration is a plus.
• 1–2 years of experience in an inventory, data entry, yard clerk, or administrative role within a manufacturing, warehousing, or distribution environment (wood/lumber/building products industry experience is a bonus).

Technical Skills:

• SAP experience is required (or strong familiarity with an equivalent enterprise ERP system).
• Working knowledge of Microsoft Excel and Office Suite (considered an asset).
• Familiarity with POs, vendor invoicing/VIM, and shipping/receiving documentation.

Core Competencies:

• High level of accuracy, attention to detail, and strong data-entry speed.
• Dependable with strong organizational and multi-tasking skills.
• Communication & Collaboration: Strong interpersonal skills to effectively bridge communication between Sales, Plant Managers, Logistics, and Procurement.
• Ability to work reliably on-site Monday through Friday (8:00 AM – 4:00 PM).

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

• Extended health and dental coverage
• Life insurance and accidental death & dismemberment (AD&D)
• Short-Term and Long-Term disability coverage
• Competitive compensation
• Annual Bonus Program
• Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
• Company Share Purchase Program with 25% Company contribution match
• Career advancement opportunities

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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