Job Description

Do you love working directly with students and helping them take their first steps into a career? Are you energized by relationship-building, hands-on advising, and the work of connecting students to opportunity?

The University of Southern Maine (USM) is seeking an Internship Program Coordinator to join the Career & Employment Hub and play a central role in the Career Exploration Internship Program (CEIP) — a program that supports meaningful internship experiences for USM students and strengthens partnerships with employers across southern Maine.

This is a student-facing role at its core. You'll guide students through the application and interview process, run orientations, support them throughout their internship experience, and connect them to the broader resources of the Career & Employment Hub helping to build pathways to opportunity for USM's diverse student body.

WHAT YOU'LL DO

• Lead the application, interview, and selection process for each internship cycle — guiding students in building resumes, cover letters, and interviewing skills.
• Develop and carry out student recruitment strategies, including tabling, outreach, and presentations for student groups and organizations, with a strong emphasis on equitable access for USM's diverse student body.
• Run internship orientation for each new cohort, with a focus on professional skill development and networking.
• Provide direct support to current interns — monitoring Brightspace, tracking assignments, sending reminders, and checking in individually with students.
• Empower students to discover their strengths by connecting them with Career Advisors, the Job Shadow Program, Peer Career Guides, and other Hub resources.
• Maintain ongoing employer relations and support internship supervisors throughout the internship experience.
• Collaborate with the Peer Career Guide Program to support senior Career Advisor classroom presentations.
• Ensure day-to-day administrative requirements are completed on time and in compliance with program procedures; liaise with the Student Employment office as needed.

The Career & Employment Hub supports students and alumni in exploring career pathways, gaining professional experience, and successfully transitioning into the workforce. Through individualized advising, employer partnerships, internship coordination, networking events, and skill-building workshops, the Hub provides comprehensive career development services grounded in USM’s Service Promise of being Student Focused Every Day. The team works collaboratively across campus and with community and industry partners to create meaningful experiential learning opportunities that prepare students for lifelong career success.

This is an in-person position located on our Portland Campus with a starting salary of $45,000. It is a regular, full-time position with occasional nights and weekends as required by program activities and events.

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

To learn more, please review the Benefits Information Summary

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/

Required Qualifications and Skills:

• Bachelor's or equivalent international degree with a minimum of 2 years of relevant experience.
• Very strong interpersonal skills, with an ability to communicate professionally, positively, and effectively — both orally and in writing.
• Highly organized with strong attention to detail and follow-through.
• Ability to work collaboratively with many people at all levels.
• Proficiency with Google Suite.
• Ability to travel regularly between USM campuses and throughout southern Maine.

Preferred:

• Experience in career advising, internship coordination, student affairs, or workforce development.
• Demonstrated ability to support students from diverse backgrounds with creativity and initiative.

To apply, click on the ‘Apply Now’ button below or visit our USM Careers Page and submit the following:

• Cover letter
• Resume
• Finalist candidates will be asked to provide a list of names and contact information for three references.

For full consideration please submit all required materials by July 19, 2026.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF) If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211.