Job Description

General mission

As a Market Assistant within the Middle East, India, and Africa (MEIA) team, you will play a crucial role in supporting the Marketing, Training, and Sales teams. Reporting directly to the MEIA Managing Director, your responsibilities will include:

• Daily Project Support: Assist in various projects to enhance communication, agility, and efficiency across teams.

• Office Management: Provide administrative support to the Managing Director, ensuring smooth office operations.

Your role is pivotal in fostering a collaborative and efficient work environment.

Main tasks

MARKETING

• Animations:

• Brief gathering: develop a comprehensive brief that consolidates all types of animations (e-com, trade, paid social, etc..) to help markets submit a well-structured brief whenever they have an animation planned.

• Visual Merchandising:

• Build generic planograms + repetitive EP POS support (TR gondolas).

TRAINING

• Training Event Coordination

• Coordinate logistics for all training events, including venue and travel bookings, accommodations and on-site requirements in line with the confirmed training plan.

• Liaise with the training venue’s event manager on agenda timings, room setup, AV, and catering.

• Support on-site execution of training events (e.g., seminars, workshops, in-house sessions), including room setup, distribution of materials, and general event coordination.

• Prepare and coordinate printing of training materials, name badges, certificates, and delegate kits ahead of each seminar.

• Track RSVPs and maintain updated attendance tracker during seminars.

• Inventory and Material Management

• Maintain an accurate inventory of training materials, stationery, and branded items ensuring adequate stock levels.

• Order, prepare, and coordinate delivery of materials with approved vendors and couriers, including international shipments.

• Travel and Expense coordination

• Arrange travel logistics for trainer, including booking flights, hotels, and managing visa processes.

• Maintain a tracker for travel bookings and training expense records.

TRAVEL RETAIL SALES

• Staff management

• Grooming overview & shipment.

• Product allocation overview & shipment.

• Client Management

• Novelties listing.

• Credit notes input.

• POSM preparation for podiums & new launches.

• Sales reports input on the sharepoint file.

OFFICE MANAGEMENT

• Manage office supplies replenishment and supplier relationship (cleaning, plants, water fountain…).

• Coordinate all office events and gatherings (with the support of peers – if needed).

• Assist MD with agenda management, market visits, HQ/client visits, presentations and ad hoc projects.

• Arrange travel logistics for MD, including booking flights, hotels, and managing visa processes.

Profile

Graduate from a business school or university, you have gained successful initial internship experience in a commercial or marketing role within a large company. Knowledge of perfume and beauty products would be a plus.

You are organized, hands-on, methodical, and meticulous, and you enjoy working in a team. You have strong analytical skills. You have successfully coordinated and managed various projects.

You are proficient in computer tools (Word, Excel, PowerPoint).

You are fluent in English / French a plus but not necessary.