Job Description

The Internal Exams Executive holds the responsibility of assisting the Internal Examinations department facilitate the process of the students and teachers at the ACE EdVenture Schools having a seamless examination experience.

Duties and Responsibilities

• Adhere to the protocols for the preparation and execution of internal examinations across the schools as determined by the Internal Exams Manager
• Liaise and work with the teachers for all internal examinations from Year 1 to Year 11
• Assist in managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis
• Inputting students’ progress reports. This includes accessing results electronically/downloading results/follow up with teachers
• Follow up with Academic Heads to ensure set test and examination papers are in by the predetermined deadlines
• Assist in ensuring the safe and timely distribution of all examination papers and stationery to the schools
• Ensure that exam papers are safely stored in all required formats
• Storing exam results and documents with appropriate standards, confidentiality, and ease of retrieval
• Issuing examination certificates
• Assist in generating Students’ IGCSE statistic report
• Communicate with parents about emergencies pertaining to their children i.e. injuries,illness, etc.
• Manage students’ ID and locker allocation
• Track students’ attendance and punctuality
• Managing the logistics of classroom replacement and relocation (if needed)
• To manage and to ensure International Students to have a valid students’ visa (Sri Emas only; Dwi Emas has the International Students Office)
• Store lost and found, and confiscated items
• Be a stand-in for teachers in classes when the teacher needs to step out of the classroom

Requirements and Skills

• Diploma or Bachelor’s degree
• Proficiency of using software like Microsoft Word and Excel
• Good interpersonal and communication skills
• Accuracy of information
• Outstanding organisational skills
• Emotional intelligence and management
• Ability to collaborate with all levels of people in the organisation
• Upholding a customer-focused approach