Job Description

Internal Events Coordinator (EMEA Events)

Alfa is looking for an organised, creative and detail-driven Internal Events Coordinator to join our EMEA Events team on a 3-6 month fixed-term maternity cover contract.

If you have light events experience and thrive on bringing people together through well-executed, engaging experiences, this could be the perfect opportunity.

You’ll support the planning and delivery of a diverse calendar of internal events across the EMEA region from flagship moments to regular office gatherings that shape our workplace culture.

Working closely with the Senior Events Manager and Associate Director of Events, you’ll play a hands-on role in coordinating, delivering and evolving our internal event experiences.

Key Responsibilities

• Coordinate a variety of internal event types, including 4 flagship EMEA events per year (with Senior Events Manager support) and regular events in collaboration with ERGs.

• Support on-the-day delivery: couriers, set-up/pack-down, registration desk management, and liaison with onsite teams (catering, facilities, etc.).
  Build and manage strong relationships with third-party suppliers, with confidence to negotiate when required.
  Maintain budget tracking (primarily for regular office events, with support on flagship budgets).

• Follow internal processes to source and onboard suppliers and ensure timely invoice processing.

• Keep documentation and systems up to date (supplier directories, project plans, attendee lists).
  Action occasional Jira tickets to maintain accurate new starter/leaver attendee records.

• Draft internal communications (emails, calendar invites, intranet blogs) in collaboration with the Communications Manager.

• Partner with internal stakeholders (Design, in-house café team “Moor”, etc.) to ensure materials and support are secured in good time.

• Own stock management of branded merchandise and coordinate occasional food deliveries.

• Bring fresh ideas to innovate and elevate our internal event experience.
  

You’ll likely have:

• Light events experience (within a marketing or events team).

• Experience supporting internal corporate events, fundraising events, or similar.

• Strong attention to detail and excellent organisational skills.

• A creative eye and passion for improving internal experiences.

• Confidence in communicating with a wide range of stakeholders.

• Experience using Google Workspace and Microsoft 365.
  

Preferred (but not essential):

• Experience with Jira or another ticketing system.

• Experience with Navan or similar expense platforms.

• Confidence using formulas in Excel or Google Sheets.

What we’ll do for you

• Support you in flexible hybrid working

• 25 days’ annual leave plus bank holidays and flexible cultural days

• Pension contribution match up to 6%

• Provide private health insurance and access to private GP

• Support you with enhanced maternity, paternity and adoption leave with family-friendly policies

• Provide Income protection

• Provide Life, disability and worldwide travel insurance

• Wellhub membership giving you access to a range of health and wellbeing gyms, classes and apps

• Support you in pursuing membership of professional bodies

• Offer 5 days per year to attend conferences or training

• Offer 3 paid days of volunteering per year

About Alfa

With over 30 current customers and 26 countries served, Alfa has been developing Alfa Systems and delivering successful projects since 1990, and is expanding rapidly throughout Europe, North America, Australasia and beyond. We listed on the London Stock Exchange in 2017.

Our customers range from small ticket, highly automated vehicle finance companies, to big ticket, complex contract equipment finance lessors. Alfa Systems administers both retail and corporate business, from point of sale, through originations, to contract management and remarketing, in many regions, languages and currencies. Some customers want a turnkey solution that does almost everything, whereas others are large enterprises that have complex integration requirements. All customers want a high-quality solution that can be deployed with minimal risk.

We support your professional growth through training, flexibility in career paths and a culture of ongoing learning and continuous improvement. We have an active innovation community and provide time for our people to pursue their own ideas, as well as hackathons and innovation afternoons. We do all of this with a strong focus on a healthy work-life balance too.