Job Description

Title: Intern - Office of Facilities Development

Employee Classification: Clerical & Secretarial

Institution: System Office

Department: Office of Administration and Facilities

Campus Location: Tennessee Board of Regents System Office

This position coordinates the administrative workflow of multiple construction projects to promote quality service of contracts by designers, construction contractors, and TBR facilities development staff.

Job Duties

• 20% - 1. Assist with correspondence from designers, Project Managers, and contractors to resolve issues with contract documents to include follow-up on past due dates for receipt of contract documents and signed contracts. - (Essential)
• 15% - 2. Provide regular validation of license information for insurers, bonding agents, and contractors, pre-review of submitted bids, insurance and bond analysis. - (Essential)
• 10% - 3. Upload all documents for bids, RFP’s, contract documents, Agreements, and procurements awards, enter information and dates, and keep it current. - (Essential)
• 20% - 4. Correspond with insurance companies and surety companies, update documents and keep them current. - (Essential)
• 30% - 5. Provide advanced computer skills, proficiency in typing, data entry, word processing, spreadsheets, scheduling, email, digital image transfer, and file storage, organization, and retrieval, while using and taking reasonable care of office equipment provided by TBR (technical support and maintenance provided by TBR). - (Essential)
• 5% - Support staff in assigned project based work and other duties assigned. - (Essential)

Minimum Qualifications

• High School Diploma or GED
• Additional technical training

Preferred Qualifications

• Knowledge of Microsoft and Excel

Knowledge, Skills, and Abilities

• Knowledge of computers, data entry, word processing, spreadsheets, image management, and email.
• Ability to organize multiple tasks.

Physical Demands / Working Conditions