Job Description

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

This is a part-time internship with a requirement to work onsite two days per week at DLA’s Chicago office.

This internship provides an opportunity to gain hands-on experience by actively supporting the HR Services and Onboarding Success teams in a dynamic environment focused on employee lifecycle processes and documentation management.

Reports To

• Department Manager

Responsibilities

• Process and verify New Hire I-9 documentation to ensure compliance with regulatory requirements, in partnership with the HR Services and Onboarding Success teams.

• Process contingent worker contract request via Workday

• Audit reports of expiring I-9 documentation and coordinate reverification meetings with employees, supporting ongoing compliance efforts.

• Maintain the New Hire Teams Channel by adding new hires and auditing/removing members after their first month, in collaboration with team stakeholders.

• Schedule and organize new hire integration meetings with managers and partners to facilitate smooth onboarding experiences.

• Coordinate employee departure meetings in support of employee transitions.

• Arrange employee status change meetings (e.g., transition from temporary to regular, lawyer to BP/vice versa) as needed, assisting both teams in managing staff transitions.

• Audit outstanding Workday transactions and follow up with managers regarding overdue tasks to promote timely completion of HR processes.

Projects

• Develop a comprehensive list of onboarding and orientation materials to support quarterly audits and ensure documentation remains current for both teams.

• Assist with the archival and organization of outdated or duplicate documents on SharePoint and Teams folders to improve information management across HR Services and Onboarding Success.

• Assist in creating documentation for HR services processes, orientation, and onboarding programs (including ComplyRight/PosterGuard Invoicing and annual audit, quarterly emergency contact audits, and developing process maps), serving both the HR Services and Onboarding Success teams.

This internship is designed for individuals interested in building practical HR skills while contributing to the success of the HR Services and Onboarding Success teams, and supporting the department’s journey toward greater automation and efficiency.

Desired Skills
Solid skills in Microsoft office to include Word and Excel. Strong written and verbal communication skills. Good interpersonal and organizational skills. Strong attention to detail. Must be able to work effectively in a fast-paced environment.

Minimum Education

• High School or GED

Preferred Education

• Currently enrolled in an accredited college/university program or be no more than 12 months post-graduation from an accredited education degree program.

Minimum Years of Experience

• To qualify for the internship, candidate must have an interest in gaining practical work experience. Some previous office or internship experience preferred.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;

• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;

• Provide timely, accurate, and quality work product;

• Successfully meet deadlines, expectations, and perform work duties as required;

• Foster positive work relationships;

• Comply with all firm policies and practices;

• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;

• Ability to work under pressure and manage competing demands in a fast-paced environment;

• Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment-The firm's work location requirements may be modified at the firm's discretion

• In-office presence required

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

Application Process: Applicants must apply directly online instead of sending application materials via email. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.

Pay Transparency

The firm’s expected hiring range for this position is $24.00 - $29.00 per hour. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors, including the candidate’s experience, skills, educational and professional background, and overall qualifications.

No immigration sponsorship is available for this position.

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center