Job Description

Brief Overview

This role provides end‑to‑end administrative and coordination support for Learning & Development (L&D) programs, including managing training logistics, maintaining training records, and coordinating with internal stakeholders and external vendors. In addition, the role supports the delivery of structured internal career rotation and mobility initiatives, enabling skill development and cross‑functional movement. The role works closely with HR Business Partners, the L&D team, and business stakeholders to ensure smooth execution of learning initiatives and to support an effective, scalable career rotation and mobility framework across the organisation.

Job Responsibilities

1. Training Coordination & Logistics

• Coordinate training schedules, pre‑/post‑session communications, and manage enrolment lists.
• Liaise with external training providers on program logistics.
• Arrange training venues, virtual meeting setups, equipment, materials, and catering (where applicable).
• Ensure attendance tracking, and reminders are executed efficiently.

2. Training Administration

• Manage the full training administration cycle (registration, confirmation, attendance, feedback, certificates).
• Update training records in the Learning Management System (LMS).
• Prepare status updates for HR and business stakeholders.

3. Programme Design & Coordination

• Support the design and rollout of the SGX career rotation and mobility framework, including eligibility criteria, governance, and employee journeys.
• Develop templates, guides, and process documents to support internal moves, job rotations, and stretch assignments.

4. Stakeholder & Vendor Management

• Serve as the main point of contact for queries from employees, trainers, and vendors.
• Work with external providers on course schedules, materials, trainer availability, and service standards.
• Coordinate with HR Business Partners and business leaders to identify internal rotation and mobility opportunities and participant nominations and program requirements.

Job Requirements

• Prior experience in training administration, HR operations, or coordination roles is an advantage.
• Strong organisational and time‑management skills with attention to detail.
• Good communication and stakeholder management abilities.
• Proficient in MS Office (Excel, PowerPoint, Word) and comfortable using digital learning platforms.
• Ability to manage multiple tasks and timelines in a fast‑paced environment.