Job Description

Ensign is hiring !

We are seeking a motivated and proactive Facilities Management Intern to assist in the day-to-day operations of our office facilities. As an intern, you will gain hands-on experience in facilities operations, maintenance management, safety inspections, administrative tasks, and vendor coordination. This is an excellent opportunity to develop skills in the facilities management field while contributing to the smooth running of our office environment.

Key Responsibilities:

• Assist in Daily Facilities Operations: Provide support in the daily maintenance and operational requirements, such as handling maintenance requests.
• Safety and Fire Safety Inspections: Conduct regular inspections of office premises and report any safety or fire hazards on-site to ensure a safe working environment for all employees.
• Key Management: Perform physical checks to ensure all keys for pedestals, low-height cabinets, and full-height cabinets are accounted for and in the designated key press system.
• Vendor Management: Escort vending machine vendors when they are in office premises to replenish products and keep accurate records of items restocked.
• Employee Seating Check: Assist in checking the current seating arrangements for employees across levels 7 to 9, ensuring the layout is aligned with the company’s office space planning requirements.
• Inventory and Administrative Support: Support the management of inventory inside various key storage rooms and warehouses, ensuring proper record-keeping and organization.
• Coordination of Facility Repairs: Assist in coordinating repair works and liaise with external vendors to manage facility-related issues and repairs in a timely and efficient manner.
• Receptionist duties: Cover receptionist duties if additional support is required.

Requirements:

• Must possess a STAR mindset (Skills, Technical Knowledge, Attitude, and Results-driven), with a proactive and positive attitude.
• Familiarity with basic facilities operations is a plus but not required. A willingness to learn and contribute is essential.
• Comfortable using Microsoft tools like PowerPoint, Excel, and Word
• Good communication skills for interacting with vendors and employees.