Job Description

The Intern supports the administration group and works closely with their supervisor, following clearly defined general services procedures. This role provides an opportunity to develop new administration and Supply Chain Management (SCM) skills, performing basic administrative activities and applying existing procedures to solve straightforward problems.

The Intern is responsible for requesting, receiving, and tracking the flow of supplier documents for registration in the company’s operational system and for the pre-qualification process. Additionally, they manage all supplier registration documentation and purchase order records/files, ensuring accuracy and proper organization. The Intern also actively participates in the end-to-end SCM process, supporting procurement activities and contributing to the efficient execution of supply chain operations.

Key Tasks and Responsibilities:

• Support day-to-day operations by assisting team members with their daily tasks, including administrative duties, data entry, scheduling, and organizing materials
• Perform research and analysis on assigned projects or tasks, gather relevant data, and present findings in a clear and concise manner
• Work closely with colleagues to contribute ideas, share insights, and provide support for ongoing projects
• Assist in the planning, coordination, and execution of projects, ensuring timelines are met and deliverables are achieved
• Participate in team meetings, take detailed notes, and provide summaries of discussions and action points
• Assist in the creation, editing, and formatting of various documents, presentations, and reports
• Respond to emails, phone calls, and other inquiries in a timely and professional manner, ensuring effective communication with internal and external stakeholders
• Contribute to a collaborative and supportive atmosphere, actively seeking learning opportunities, and demonstrating a positive attitude towards work and colleagues
• Monitor the entire procurement process for goods/services, filing all relevant documentation and creating follow-up tools for internal processes and those related to suppliers (P2P).
• Send the registration form to potential suppliers and file it in the McDermott system, along with all other required documents, and track the approval and registration process in the operational system (ORACLE).
• Receive and organize all documentation for supplier pre-qualification, as well as follow up on approvals and prerequisite evaluations with the responsible departments.
• Verify completeness, file, and track the closure of PO files related to all issued purchase orders.
• Archive processes (physical and digital) and organize the department’s documents and folders.
• Prepare and follow up on the signing of departmental documents, as needed.

Essential Qualifications and Education:

• Currently pursuing or recently completed a degree in Engineering or diploma program
• Excellent written and verbal communication skills in English (additional languages are a plus)
• Ability to pay attention to details and maintain accuracy in all work activities
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Proactive problem solver with a willingness to learn new concepts and adapt to new challenges
• Team player with a demonstrated ability to work effectively both independently and within a team

• Proficiency in digital tools including familiarity with standard office software (eg, Microsoft Office) and ability to learn and adapt to new software and tools quickly

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