Job Description

Employment Type: Full-time, Permanent
Department: Finance
Union: Excluded
Salary: Up to $60,000 annually (based on experience)
File #: 26-FA-07 (1 OPEN)
Posting Date: May 11, 2026
Posting Close: May 25, 2026
Reason for vacancy: Replacement

The Intermediate Accountant will be required to work Mondays to Fridays from 9:00 A.M. to 5:00 P.M.

Reporting to the Controller, the Intermediate Accountant will support the Finance team in the full-cycle accounting needs of the organization. They will also be responsible for reconciling account balances and assisting with bank reconciliations, maintaining the general ledger, preparing month-end close procedures, and assisting with various other accounting and finance tasks. This role involves working closely with Accounts Payable and Accounts Receivable, participating in month-end close activities, and assisting with audits and special projects.

Key Responsibilities
Accounts Payable Support:

• Follow up and resolve discrepancies in vendor accounts.
• Follow up and resolve discrepancies with credit card reconciliations.

Accounts Receivable Support:

• Assist with identifying and recording grant payments, ensuring compliance with grant terms.
• Prepare and issue invoices as required.

Month-End Close Activities:

• Prepare and post journal entries related to revenue, expenses, and accruals.
• Assist with analyzing variances between actuals and budget, providing detailed explanations.
• Reconcile balance sheet accounts and ensure all discrepancies are addressed.

Document Management:

• Document and file all contracts.
• Review and update monthly department reports to ensure accuracy.

Government Remittances:

• Calculate and remit payroll taxes, HST, and other government payments accurately and timely.
• Ensure compliance with all regulatory requirements.

Gift Certificates Management:

• Oversee the issuance and redemption of gift certificates.
• Reconcile gift certificate accounts and resolve any discrepancies.

Budgeting and Forecasting:

• Assist in the preparation of annual budgets and periodic forecasts.

Year End and Audit Support:

• Gather and prepare supporting documents for year-end close.
• Participate in the preparation for interim and annual external audits.
• Assist auditors by providing requested documentation and explanations.

Special Projects and Initiatives:

• Participate in special projects and initiatives to improve financial processes and controls.
• Collaborate with cross-functional teams on strategic initiatives.

Other Duties:

• Perform additional duties as assigned by the Controller or Senior Management.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• 4+ years of experience in similar role.
• Strong attention to detail and high level of accuracy is a must.
• Previous experience working with a not-for-profit or charity an asset.
• Ability to work independently and as a part of the team.
• Experience in software currently used by the Agency (i.e. Microsoft Business Central, CIMS for billings and SUMAC for processing donations)
• Proficiency – Intermediate to advance MS Office (particularly Excel) and various accounting software.
• Excellent communication and interpersonal skills.
• Superior organizational, analytical, problem-solving abilities; Able to manage multiple projects and deadlines, prioritize, take initiative.
• Must be qualified to work in Canada legally for the employer.
• Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.

Working Conditions

• Combination of natural and fluorescent lighting.
• Working in an enclosed office.
• Quiet to moderately loud noise levels in keeping with a business office environment.
• May be required to work overtime and extended hours during busy seasons like month end, fiscal year end and annual audit.
• Pressure to meet regular and special high-priority deadlines associated with payment schedules and funder requirements.

Physical and Sensory Demands

• Sitting for long periods in order to attend meetings, spent interacting with internal and external clients by telephone and email and working on computer; represents a majority of work activity.
• Must be physically able to walk/move through the community in order to attend program sites as needed.
• Available to work overtime as required.
• Able to occasionally lift up to 15 lbs. / 6.80389 kg from the floor to waist-height

Direct Reports

• None

Dixon Hall may use Artificial Intelligence-assisted tools during the recruitment process to support efficiency and consistency. Final hiring decisions are made by the Human Resources team.

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.

To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.