Job Description

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and to have earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for an IP Clerk to join our team in our Vancouver office. McCarthy Tétrault employees benefit from a hybrid work environment with 3 days in the office per week.

Salary: $62,000 - $70,000

As an IP Clerk, you will be responsible for:

Deadline Management & Reporting

• Run and distribute daily docket reports to lawyers, agents, and assistants.
• Generate and circulate lists of urgent deadlines due each day.
• Send reminders to assistants regarding upcoming and same-day deadlines, with follow-ups as needed.
• Conduct end-of-day checks to confirm completion of urgent deadlines.
• Monitor all deadlines to ensure no due dates are missed or overlooked.

Docketing & Database Management

• Accurately docket deadlines and instructions into the PATTSY database based on incoming correspondence and internal instructions.
• Update PATTSY records, including docket entries, bring-forward reminders, and status updates.
• Review iManage and PATTSY systems to monitor file progress and confirm task completion.

Quality Control & Compliance

• Perform regular status checks to ensure consistency between PATTSY records and official Patent Office records (e.g., CIPO, USPTO, WIPO).
• Identify and correct discrepancies or missing information within docketing systems.
• Escalate potential missed deadlines or risks to appropriate team members promptly.

Correspondence & File Review

• Review incoming correspondence from Patent Offices, foreign associates, and clients to identify, extract, and accurately docket all relevant deadlines and instructions.
• Update PATTSY to reflect correspondence, actions taken, and upcoming deadlines.

Team Support & Collaboration

• • Provide overflow docketing support for both patent and trademark matters.
  • Assist with reviewing trademark conflict reports as required.
  • Provide backup support for patent and trademark clerks and assistants.
  • Perform additional backup and administrative duties as needed.

As our ideal candidate, you will distinguish yourself by the following profile:

• Experience in patent and/or trademark docketing or IP administration preferred.
• Familiarity with docketing systems such as PATTSY and document management systems such as iManage is an asset.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and follow-up skills.
• Proactive approach to identifying risks and resolving issues.
• Accountability and reliability

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.