Job Description

Integrated Project Delivery Project Coordinator

Compensation Range: Stok’s goal is to pay competitive wages and ensure that the utility of Stok team member’s compensation is equitable, regardless of where they live. To accomplish this goal, Stok has defined Pay Markets based on the higher of either cost-of-living or cost-of-labor in markets where Stok has established offices or a high-concentration of team members.

• Canada Market A (Vancouver, Calgary, Toronto): $74,000-$102,000 CAD
• Canada Market B (Edmonton): $62,000-$90,000 CAD

Location: This role’s preferred location is in Vancouver, Calgary, Edmonton, Toronto or can be located anywhere in Canada.

Stok has a hybrid workforce across North America and globally. Although we have offices in San Francisco, San Diego, Denver and some co-working locations across the continent, we encourage team members to pursue a work from home, hybrid or in-person setup that works best for them. There are no mandated in-person working requirements.

Job

Stok leads organizations to decarbonize now. We integrate expertise across ESG and sustainability consulting, carbon, energy engineering, commissioning, and project delivery. From the enterprise to asset level, we provide clients with strategy, management, and technical support to translate bold commitments into impact. Our global team delivers on client ambitions across programs and projects worldwide. In our own operations, Stok uses third-party frameworks such as B Corp, the International Living Future Institute (ILFI) Just Label, and the Science Based Targets initiative (SBTi) to guide, verify, and share our progress toward our commitment to a radically better world for all.

Stok is seeking a Project Coordinator to join our Integrated Project Delivery team. As a consultant at Stok, you will work with some of the world’s most innovative companies, including those influencing iconic real estate programs and projects for positive impact. We are looking for an experienced consultant to manage various sustainable buildings portfolio programs, including third-party green and healthy building certifications of new and existing commercial real estate portfolios, as well as bespoke sustainability standards, and broader sustainability strategy and portfolio-level efforts. Ideal candidates have a strong background in building science, sustainable design and operational practices, green and healthy building rating systems (LEED BD+C, LEED ID+C, WELL, Fitwel, LBC), and sustainable business and strategy. Together we will deliver high-performance real estate programs in pursuit of Stok’s purpose: to boldly catalyze an environmentally restorative and socially equitable world.

At Stok, We Seek Culture Add, Not Culture Fit.

At Stok, our core values guide every decision we make and action we take on behalf of our partners and clients. They are:

1. Stok joy
2. Own it
3. Care deeply
4. Demand better

Our Values-Aligned Team Members:

• Craft innovative ideas and have a say in how the firm operates. We have built self-management and distributive governance into our organizational structure to enable every team member to share input on policies and procedures.

• Strive for a better way to do business and create a positive impact through their work. Stok believes in business as a force for good and is a certified B Corp, demonstrating our commitment to maximizing social and environmental impacts, in addition to profit.

• Give back in a meaningful way. We donate 3% of profits to causes we believe in through a combination of pro-bono services and donations.

• Advocate for a level playing field. Stok has intentionally baked social justice into our operations, which we hold ourselves accountable to through our International Living Future Institute JUST Label

• Participate in a transparent, objective, merit-based compensation and profit distribution processes and policies

Our purpose is to boldly catalyze an environmentally restorative and socially equitable world, and Stok needs you to fulfill it!

Responsibilities

The project coordinator is responsible for executing on the IPD details. A project coordinator’s role is to assist the IPD Coaches by adding valuable insight and record keeping for all workshops, charrettes, and big room design days. The project coordinator will execute details and hold IPD team members accountable for actions associated with developing project controls, project financials, performance metrics, conditions of satisfaction and all other deliverables for the IPD process.

Project Coordination Responsibilities

• Play a supporting role to the Project Manager (PM)/Coach while they lead and coach IPD and high-performance teams to ensure that the team stays collaborative and focused on the project goals while providing value to the client

• Wait for a PM/Coach to assign you tasks. Eventually, self-identifying tasks and reviewing the details of the task with a Project Manager/Coach before executing.

• As soon as you are asked to do a task book time into your calendar to do it and ensure you do it by or before the deadline provided

• Execute tasks, in a timely manner, all the while “over-communicating” to the PM/Coach on status, progress, risks, mitigation solutions, and successes, and if applicable, what was not accomplished and when you anticipate completing the task

• Mark tasks off as complete once a task is complete and before the next team coordination meeting

• Actively listen and take notes in meetings

• Partly for the team’s benefit

• And for your own retention/reference

• Proactively, ahead of external meetings, ask how to take notes (as this will be the formal record), and what ideal participation looks and sounds like

Qualifications

• Demonstrated experience participating in all phases of Integrated Project Delivery (IPD) projects, with exposure spanning planning, design, construction, and closeout (experience may be across multiple projects).

• Proven ability to successfully deliver at least one full IPD project from initiation through completion.

• Strong project management expertise, including financial oversight, schedule management, and a focus on maximizing value outcomes.

• In-depth knowledge of IPD contract frameworks, including CCDC 30 and Hanson Bridget agreements, with the ability to serve as a subject matter resource for teams and clients new to IPD; familiarity with AIA and Alliance contracts is considered an asset.

• Proficiency in Lean principles and practices, including decision-making tools, identification and elimination of waste, continuous improvement methodologies, and standardization techniques; capable of training and mentoring teams in Lean IPD practices.

• Familiarity with IPDA guidance materials, including the Guide for Leadership, Overhead & Profit position papers, and Indigenous engagement guidance where applicable to client or stakeholder contexts.

• Demonstrated ability to effectively lead and facilitate stakeholder engagement across diverse project participants.

• Strong understanding of high-performing team dynamics, including the science, processes, tools, and ongoing efforts required to establish and sustain collaborative team environments.

• Advanced interpersonal communication skills, with a foundation in emotional intelligence principles and best practices to foster trust, alignment, and effective collaboration.

• In addition to the above, the following credentials:

• LeanIPD - IPD Introduction and Advanced Certificates

• Lean Yellow or Green Belt Certificate

• PMI or PMP (PMI-ACP preferred)

• Facilitation Training

• Communication Training (Active Listening, Validation, Radical Candor, Crucial Conversations, emotional intelligence, high-performing teams, etc.)

Must-Haves

• Experience in the AEC industry (architecture, engineering, or construction) Prior experience as a construction coordinator, architectural coordinator, or engineering coordinator backgrounds are all relevant.

• Strong organizational skills with the ability to track and manage tasks, deadlines, and deliverables across multiple projects simultaneously.

• Clear, proactive communication style — comfortable working out loud, flagging status updates, and over-communicating progress, risks, and blockers without being asked.

• Attention to detail and follow-through — this role is the accountability backbone for the coaching team.

• Comfort working in a collaborative, self-managed environment with minimal micromanagement.

Preferred

• Experience supporting project teams in a coordinator or administrative capacity on construction, design, or infrastructure projects.

• Tech-savvy with experience building or maintaining dashboards (Power BI, Google Suite/Looker Studio, or similar).

• Familiarity with Google Workspace and shared documentation/calendar tools.

• Exposure to lean, agile, or collaborative delivery methods (IPD, progressive design-build, Alliance) — not expected, but a plus.

• Interest in growing into an IPD coaching role over time — the career path goes from coordinator to coach to senior coach.

Nice-to-Haves

• Any project management coursework or designation (PMP, CAPM, or equivalent).

• Experience working with municipalities or public-sector clients.

• Familiarity with IPD processes, big room facilitation, or last planner systems — even as an observer or support role.

• Background in or curiosity about sustainability, decarbonization, or the built environment.

How We Support You

Health Benefits

Canada-Based Team Members

• 50% Employer-funded group health benefit plan

• Employer-funded Health Spending and Wellness Spending Accounts

• Employee Assistance Program

• Life, Accidental Death, Long-Term Disability coverage

Paid Time Off Benefits

Autonomy is structured into Stok’s culture by design. We value self-management practices, and we know taking time for ourselves is healthy and fosters growth. That’s why we offer:

• Flexible work schedules We work best in different ways, so we empower you to find yours and make a schedule that works for you, the team and clients.

• Quiet Fridays Stok offers everyone two days a month meant to tune out the noise and prioritize what needs to get done (whether that’s work or life related)

• Flexible Personal Time Off

• Minimum of 80 hours per year for Paid Time Off (PTO) or vacation time

• 80 hours per year for holiday time (floating holidays)

• 80 hours per year for wellness (or sick) time

• 40 hours per year for learning and development

• 16 hours per year for volunteer time (to give back to your community and the causes that matter most to you!)

Stipends and Perks

Social and environmental justice are critical to our vision, so we bake them into everything we do including the following:

• 401(k) (world’s first fossil fuel-free and gun-free 401(k) plan so you can invest in a future you believe in) or Registered Retirement Savings Plan (Canada)

• Annual Learning and Development stipend

• Work from Home stipend (to support remote ergonomics)

• Annual US National Parks Pass or Parks Canada Discovery Pass

• Donation program

• Cellphone benefit

• Personal company credit card

Guidelines for using AI in our interviewing process

As your prospective employer, Stok wants to get to know the authentic, not the artificial, you. We believe we can unlock true human potential when we add the right person to the right team at the right time. This approach serves the candidate and the team, leading to synergistic outcomes. To get this right, we need to be able to get to know you – your intelligence, your skills, and your experience. We look to uncover these things, how you personally align with our company values, as well as your ability to think and perform independently in real-time.

Stok continues to learn about and experiment with AI, however, we know that many tasks cannot be replaced by AI. Here is where we expect you to use AI and where we do not:

• Resume and cover letter: AI assistance is acceptable; however, we expect these materials to represent your true qualifications and skills accurately

• Phone and video interviews: AI assistance is not acceptable; we ask that you engage in our interviews without reading from or referencing AI-generated answers

• Assessment and take-home assignments: AI assistance is not acceptable; any submissions should reflect your original conclusions and perspectives

If we detect that you are using AI without permission or advance disclosure, your candidacy may be disqualified.

Knowing that the way we work with AI may change over time, we will regularly check back on our approach to AI in our hiring process to stay values-aligned, in compliance with current legislation, and mitigate potential biases in our processes.