Job Description

Under the direct supervision of the OHU Global Shared Services Centre, in close coordination with the Senior Administrative Officer, and in consultation with the Chief of the Occupational Health Unit (OHU Geneva) and the Director of Global Shared Services.

• Learn to use EarthMed (Occupational Health System) and Wave effectively by supporting day-to day OHU operations, with the goal of becoming proficient in processing medical records, managing staff health documentation, and contributing to occupational health workflows.

• Support the processing of accumulated Certified Sick Leave (CSL) requests, ensuring accurate documentation and timely updates in EarthMed and WAVE.

• Assist in the review, validation, and processing of sick leave certificates in accordance with OHU procedures and IN 151 rev. 3, while upholding strict medical confidentiality and ensuring accurate, timely coordination with relevant units.

• Assist in the uploading of current vaccinations of staff candidates and those assigned to a Travel Duty Assignment.

Upon completion, the intern will be able to:

• Demonstrate proficiency in the use of EarthMed, the Occupational Health System (OHS), for

  documentation and workflow support.

• Understand the end-to-end process of certified sick leave management, including document

  validation, system uploading, and coordination with HR.

• Apply administrative and organizational skills in a medical support setting, including data

  handling, document management, and inter-unit coordination.

• Uphold confidentiality and professionalism in handling sensitive health information.

• Maneuver in Earthmed to the appropriate vaccination and travel Duty clearance modules

Required Qualifications & Experience:

Education:

• Undergraduates finishing their last year from any International Studies, Medical Sciences or Business-related courses with a school requirement to undergo an internship or On the Job Training, or

• Recent graduates from an accredited academic institution are eligible to apply. The role is open to graduates from diverse academic disciplines, though backgrounds in international studies, business administration, public health, or related fields are considered an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database

Experience:

• Prior internship or volunteer experience in an administrative, HR, or healthcare-related setting (preferred but not required).
• Familiarity with document handling, data entry, or basic health records management.
• Experience supporting occupational health or HR initiatives is an advantage.

Skills:

• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive health information with discretion.
• Exposure to administrative tools such as Oracle, with willingness to learn specialized systems like EarthMed.

• Good communication and interpersonal skills, with a collaborative and proactive work ethic.

Languages

For this internship, Fluency in English, both written and oral.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.

• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.

IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies