Job Description

Job Location COR - NEWPORT BEACH, CA 92660-6419 Position Type Full Time Education Level 4 Year Degree Salary Range $32.69 - $37.50 Hourly

Travel Percentage Negligible Job Category Admin - Clerical

At Go Rentals, we are more than a luxury rental car company; we are the trusted partner to private aviation, hospitality, and entertainment leaders nationwide. Recognized as the only Official Elite Rental Car Company by Forbes Travel Guide, our brand is built on unmatched service, unwavering integrity, and a culture where people come first. Every team member plays a vital role in creating extraordinary experiences, and our commitment to excellence extends not just to our guests but to one another. We’re proud to cultivate an exciting, collaborative, and high-performance environment where careers thrive and innovation is celebrated. Now, we’re seeking an Insurance Specialist based in our Newport Beach, CA.

The Insurance Specialist will be responsible for the administration, coordination, and management of the company’s insurance programs, including Auto, General Liability, Umbrella, and other business lines. This role ensures compliance with company policies, legal requirements, and carrier obligations while providing accurate documentation, claims support, and effective risk management practices. The Insurance Specialist will serve as the primary point of contact for insurance carriers, brokers, internal departments, and external stakeholders.

Key Responsibilities

• Policy Administration

  • Manage and maintain active insurance policies for Auto, GL, Umbrella, and business lines.
  • Review policies and endorsements for accuracy and compliance with coverage needs.
  • Track renewal dates and facilitate timely renewals in collaboration with brokers and carriers.
  • Ensure certificates of insurance (COIs) are issued, collected, and monitored for accuracy.
  • Collect COIs from service providers in compliance with company policies.

• Claims Management

  • Serve as the first point of contact for reporting, tracking, and resolving claims.
  • Work with carriers, adjusters, and internal teams to ensure efficient claims processing.
  • Maintain detailed claims records and provide reports for leadership review.
  • Support root-cause analysis and recommend risk reduction measures.

• Compliance & Risk Management

  • Ensure company operations remain compliant with insurance requirements, contracts, and regulatory standards.
  • Assist with audits, risk assessments, and coverage gap analyses.
  • Monitor industry trends and advise leadership on insurance-related risks.

• Stakeholder Support

  • Collaborate with internal teams (Operations, HR, Legal, Finance, etc.) to align insurance programs with business objectives.
  • Provide training or guidance on insurance processes, coverage expectations, and claims reporting procedures.
  • Respond to internal and external inquiries regarding insurance coverage, COIs, and claims status.

Full-Time Employee Company Benefits

• Employer Paid Monthly Contributions to Dental (L) and Vision for individual FT employees
• Medical - Discounted rates for individual employees
• $25,000.00 Basic Employee Life/AD&D Insurance for individual employees
• Short- & Long-Term Disability Insurance (for those in states where it is not offered through the state ie, California, Connecticut, Hawaii, New Jersey, and New York ) for individual employees
• Employee Assistance Program
• Estate Planning Assistance: Will Prep, Living Trust, Healthcare Directives, Power of Attorney
• Identity Theft Assistance Services
• Travel Assistance
• Pharmacy Discount Programs through CVS, Prudent RX & Good RX
• Health Support Programs for Maternity, Gym & Health Coaching, Natural Products & Services, and Hinge!
• 401(k) Retirement Program
• 2 Weeks of accrued Vacation with cash-out program after 1st year
• Generous Sick and Safe accrued time off program
• Paid Holidays (7)
• Paid Birthday off
• Cell Phone Pay of $40.00 a Month for hourly employees
• Employee Discounts for Auto Rentals (Friends & Family)
• Employee Wholesale Auto Purchase Program
• Perks@Work Program Membership - thousands of discounts for just about everything! Food & Grocery, Fuel, Apparel Taxes, Travel, Electronics, Auto, Movie, and Entertainment (Theater, Theme Parks, Adventures)
• Access to a full library of hundreds of online professional career training courses, from sales to software and nearly everything in between!

Go Rentals reserves the right to alter, eliminate, or add responsibilities or qualifications at any time.

Pay ranges vary based on multiple factors, including, without limitation, skill sets, education, shift worked, responsibilities, seniority, geographical market, merit, output, productivity, prior training or experience, and travel.

Go Rentals is an Equal Opportunity Employer. We are committed to maintaining a workplace that is free from discrimination and harassment in all aspects of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, and termination. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law. In accordance with California’s Fair Chance Act, Go Rentals also considers qualified applicants with criminal histories.

Qualifications

• Bachelor’s degree in Business, Operations, or related field preferred; equivalent work experience considered.
• 2–4 years of experience in insurance administration, operations support, or a related role.
• Strong, solid knowledge of Auto, GL, Umbrella, EPLI, E&O, Cyber, and business/commercial insurance lines.
• Experience working with insurance brokers and carriers in an operations setting.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to resolve issues proactively.
• Collaborative approach with strong interpersonal skills.
• Professional certification (CISR, CIC, etc.) is a plus, but not required.
• Experience supporting large, dispersed service-based operations across multiple locations and functions.
• Possess a valid, unrestricted Driver’s License with an impeccable driving history.
• Adherence to residency requirements facilitates work in the United States.
• Provide proof of Auto Insurance/Insurability.