The Installation & Resource Planner is responsible for planning, coordinating, and monitoring installation activities, manpower allocation, vehicle usage, and delivery schedules to ensure smooth and timely project execution. The role also supports safety compliance, project coordination, and operational efficiency while maintaining clear communication with internal teams and clients.
Plan and assign installers and drivers to projects and work orders based on skills, availability, and project requirements.
Monitor installation progress daily and follow up on ongoing setups.
Adjust schedules in response to client needs and internal operational changes.
Communicate schedule updates to installers, project managers, client service, and sales teams.
Circulate the daily installation schedule via email to all departments.
Share daily installation schedules with the installation team through text or WhatsApp.
Review delivery requests and plan daily delivery schedules.
Assign drivers for staff pick-up and drop-off services.
Arrange transportation for late-working staff as required.
Allocate vehicles to installation teams as per project requirements.
Assign TLC trucks on a daily basis and coordinate with the Warehouse Manager regarding truck utilization.
Request additional manpower or specialized workers through Wrike for outsourcing needs.
Request additional vehicles or truck rentals through Wrike when required.
Take responsibility for project coordination in the absence of a Project Manager.
Review work orders and coordinate with team leaders to ensure smooth execution.
Upload completed installation photos to Wrike upon project completion.
Plan and schedule safety and installation training for installation teams.
Prepare risk assessments and method statements.
Prepare Permit to Work (PTW) documents and obtain necessary approvals.
Manage TLC equipment training schedules and insurance renewals.
Implement safe installation practices in coordination with management.
Act as a liaison between installation teams and management to ensure safe operations.
Handle Permit to Work applications and venue-specific documentation when required.
Ensure compliance with all accreditation and regulatory requirements related to installation activities.
Capture and review daily timesheets for installation staff.
Monitor overtime and take corrective action in line with operational requirements.
Manage vacation planning and time-off requests for the installation team.
Work closely with the Operations Director to implement operational policies and procedures.
Recommend improvements to existing processes, including work order systems.
Report operational issues and challenges to the Operations Director.
Perform any other duties assigned as part of operational requirements.
SwanGlobal values relationships. We understand that humans organising themselves for goals larger than themselves is at the heart of the progress of civilization. For this end, we are here to facilitate organisations and individuals coming together.
We do this by taking out the mundane admin-intensive work that comes with human-resource management. This allows our clients to focus on strategic initiatives, and let’s our candidates focus on honing their skills.
Servicing global clients in the world's largest sectors. Headquartered out of the prime district of Doha, we are one of Qatar’s fastest growing staffing & recruitment companies. Since 2014, we have equipped over 240 companies with over a 250,000 staff, clocking over 24 million person-hours of work. The SwanGlobal team ensures staff onboarding of suitable candidates within 04-06 weeks.
We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.
We are proud to say that almost every construction company in Qatar has Swan staff building their business. As we grow roots in a wider business ecosystem we have staffers, on our payroll, in Oil & Gas, Retail, Hospitality, Event Staffing and many more.
The Swan Global team ensures staff onboarding of suitable candidates within 04-06 weeks.
We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.
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