Job Description

The Inside Sales Associate will be responsible for sourcing, negotiating, and purchasing parts and materials related to the industry. The role requires a strong understanding of supplier management, contract negotiations, and market trends to ensure the best value and supply security for the organization.

This role will include procurement and expediting of goods and services for compression related projects in the natural gas compression service industry. Specifically providing support for turnkey projects containing piping and gas components. Procurement negotiation is an essential aspect of the position. Essential duties include continuity of the Vendor and Item Master maintenance records.

Responsibilities

• Review and acknowledge all incoming purchase requisitions.
• Issue requests for quotation (RFQs) to vendors via email or fax for pricing and availability.
• Analyze vendor bids based on price, delivery timelines, payment terms, completeness, and FOB terms; determine any required safety or insurance documentation.
• Collaborate with Operations and Maintenance teams to clarify specifications and resolve discrepancies to ensure accurate material procurement.
• Evaluate bids and select vendors based on cost, delivery, and shipping method.
• Create and issue purchase orders (POs), ensuring inclusion of terms and conditions, shipping instructions, verified part and manufacturer details, and requested delivery confirmations.
• Review purchase orders for accuracy and obtain required approvals in accordance with delegation of authority (DOA) guidelines.
• Resolve discrepancies related to material receipts and invoicing.
• Monitor and expedite open orders to meet delivery requirements.
• Coordinate shipping schedules with Operations and freight forwarders.
• Maintain strong working relationships with vendors, freight forwarders, internal teams, and external customers.
• Process purchase requisitions and issue POs for goods and services in a timely manner; gather additional details and recommend sourcing options as needed.
• Manage inventory procurement, including processing supply requests, purchase orders, and invoices for payment.
• Receive and inspect deliveries for accuracy and condition, coordinate with service providers for maintenance and repairs.
• Maintain accurate inventory records, including tracking costs and stock levels.
• Interpret purchasing policies and identify qualified vendors for sourcing opportunities.
• Maintain frequent communication with vendors and internal purchasing personnel.

Education / Experience

• HS Diploma or equivalent required. Secondary degree preferred.
• 5+ years' experience in inside sales or buyer role within the oil and gas industry.
• Exceptional communicator and customer service are oriented with good interpersonal skills and ability to adjust to various personality types.
• Proven attention to detail with exceptional organization skills and ability to prioritize effectively.
• Hands-on experienced with global procurement and oil and gas (API) procurement requirements.
• Experience procuring compressor system components and fabrication services.
• Proven negotiation skills.
• Familiarity with commercial and shipping terms and conditions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to draft reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to apply concepts of basic math.
• Proficient personal computer skills including MS Office, electronic mail, record keeping, routine database activity, work processing, spreadsheet, graphics, etc.
• SAP experience.

Language Skills

• English: fluent spoken and written.
• Bilingual skills are a plus.

Special Requirements

• Ability to perform effectively in a fast-paced, customer-focused environment while meeting deadlines independently.
• Professional and tactful communication skills, with the ability to engage all organizational levels, suppliers, and customers.
• Strong collaboration skills while also working independently and coordinating cross-functional efforts.
• Team-oriented with a proactive, self-motivated approach to customer service.
• Oil & gas industry experience (compression services preferred) is a plus.
• Working knowledge of relevant product lines or the ability to quickly develop product familiarity.
• Strong analytical and mathematical skills, including calculations involving percentages, discounts, and measurements.
• Ability to read and interpret purchasing documents such as POs, contracts, MSAs, NDAs, price lists, quotes, and invoices.
• Strong computer proficiency, including ERP systems, data analysis, and Microsoft Office (Excel, Word, etc.).