Position Title: Innovative Bridge & Transition (IBT) Grant Program Coordinator
Department: Adult Learners
Division: College Readiness and Learner Supports (CRL)
Employee Status: Full-time (Grant -funded through March 2027)
Type: Professional Staff Association (PSA)
Salary: ($60,770 - $63,551 annually)
Grade: L
FLSA: Exempt
ICCB Classification: Tech/Professional
Issued: July 2026
Application Deadline: Monday, August 17, 2026
Rock Valley College does not offer sponsorship for employment-based visas for this position now or in the future. Applicants must be currently authorized to work in the United States without the need for employer sponsorship.
Reporting Relationships
Reports to: Director of Adult Learners
Supervision Exercised Direct Supervision is exercised over IBT Career Navigator
Under the direction of the Director of Adult Learners, the Program Coordinator is responsible for the successful management of the College's IBT grant funding. This position provides day-to-day leadership for RVC's IBT funded activities, including program operations, participant services, compliance documentation, partner coordination, reporting, and performance outcomes.
The IBT Program Coordinators identifies, organizes, maintains, and coordinates partnerships with business, industry, community organizations, workforce partners, and employers. The Program Coordinators collaborates with internal stakeholders, including program Directors of Adult Learners, WIOA, Adult Education, CTE, Continuing Education, Career Services, and the Grants Office, to support participant recruitment, retention, training completion, and placement into high-wage employment opportunities.
Major accountabilities of the position include: A) program planning, recruitment, development, and assessment; B) timely submission of required reports; C) development and direction of staff; D) budget planning, modification, and fiscal management. The Program Coordinator oversees participant support services, including onboarding, coaching, referrals, retention strategies, barrier reduction coordination, and transition planning. Developing and maintaining partnerships. (i.e. Navigator partners, employers, and community organizations is also necessary)
Essential Duties and Responsibilities include the following. Additional related duties may be assigned.
Program Planning, Recruitment & Development
1. Plan, develop, and assess IBT-funded program activities, including bridge programming and career pathway courses
2. Recruit prospective participants and coordinate outreach
3. Provide day-to-day leadership for all IBT-funded activities, including program operations, participant services, and performance outcomes.
Participant Support Services
4. Oversee participant onboarding, coaching, and referrals.
5. Develop and implement retention strategies and barrier-reduction coordination (as allowable under the grant).
6. Coordinate transition planning to support participants moving into credit programs, credentials, or employment.
7. Support participant progress toward training completion and placement into high-wage employment opportunities.
Partnership Development
8. Identify, organize, maintain, and coordinate partnerships with business, industry, community organizations, workforce partners (including Navigator partners), and employers
9. Collaborate with internal stakeholders Directors of Adult Learners, WIOA, Adult Education, CTE, Continuing Education, Career Services, and the Grants Office to align recruitment, retention, and placement efforts.
10. Coordinate industry tours, employer engagement activities, and community partner initiatives tied to program pathways.
Budget Planning & Fiscal Management
11. Develop and manage the annual IBT grant budget in alignment with the approved scope of work and award terms.
12. Monitor expenditures against budget line items, tracking spending and forecasting needs across the grant period.
13. Prepare and submit budget modification requests as needed through appropriate internal and ICCB channels.
14. Reconcile grant expenditures with college finance/business office records on a regular basis.
15. Track cost allocation across multiple funding sources when programs are co-funded (e.g., alongside WEI or other ICCB initiatives).
Compliance & Reporting
16. Ensure timely submission of all required narrative, data, and budget reports to ICCB.
17. Maintain accurate, audit-ready compliance documentation of expenditures, participant eligibility, and program activities.
18. Ensure program activities and expenditures comply with ICCB grant guidelines and applicable state and federal requirements.
19. Serve as point of contact for ICCB monitoring visits, audits, or compliance reviews.
20. Stay current on ICCB policy updates and grant amendments, adjusting program administration accordingly.
21. Track and report performance outcomes (enrollment, retention, completion, credential attainment, and employment/placement outcomes).
22. Coordinate industry tours, employer engagement activities, and community partner initiatives tied to program pathways.
Budget Planning & Fiscal Management
23. Develop and manage the annual IBT grant budget in alignment with the approved scope of work and award terms.
24. Monitor expenditures against budget line items, tracking spending and forecasting needs across the grant period.
25. Prepare and submit budget modification requests as needed through appropriate internal and ICCB channels.
26. Reconcile grant expenditures with college finance/business office records on a regular basis.
27. Track cost allocation across multiple funding sources when programs are co-funded (e.g., alongside WEI or other ICCB initiatives).
Compliance & Reporting
28. Coordinate industry tours, employer engagement activities, and community partner initiatives tied to program pathways.
Budget Planning & Fiscal Management
29. Develop and manage the annual IBT grant budget in alignment with the approved scope of work and award terms.
30. Monitor expenditures against budget line items, tracking spending and forecasting needs across the grant period.
31. Prepare and submit budget modification requests as needed through appropriate internal and ICCB channels.
32. Reconcile grant expenditures with college finance/business office records on a regular basis.
33. Track cost allocation across multiple funding sources when programs are co-funded (e.g., alongside WEI or other ICCB initiatives).
Compliance & Reporting
34. Ensure timely submission of all required narrative, data, and budget reports to ICCB.
35. Maintain accurate, audit-ready compliance documentation of expenditures, participant eligibility, and program activities.
36. Ensure program activities and expenditures comply with ICCB grant guidelines and applicable state and federal requirements.
37. Serve as point of contact for ICCB monitoring visits, audits, or compliance reviews.
38. Stay current on ICCB policy updates and grant amendments, adjusting program administration accordingly.
39. Track and report performance outcomes (enrollment, retention, completion, credential attainment, and employment/placement outcomes).
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Minimum Qualifications
1. Bachelor's degree (Master's preferred) in education, workforce development, public administration, finance, or related field, with two to three years of experience in grant management, program coordination, or participant services
2. 1-3 years of demonstrated experience with budget planning and management.
3. 1-3 year of demonstrated experience with federal and state grant guidelines.
4. Must possess a current and valid driver's license and must be able to travel to community locations.
5. Supervisory or staff leadership experience preferred.
Required Attributes
1. Outstanding oral and written communication skills that demonstrate an ability to produce information that is understandable to others.
2. Strong organizational skills.
3. Ability to gather, analyze, and evaluate a variety of data.
4. Excellent computer skills in Microsoft Office, specifically Outlook and Excel, including online research resources, databases, and spreadsheets.
5. Must possess the ability to effectively interact with various College and community members and have experience working with diverse community stakeholders.
6. Using tact and courtesy, must have the ability to establish and maintain effective relationships with persons contacted in the course of work.
Work Environment
While performing the duties of this job, the employee will be required to travel to community events and partner locations and will regularly work in an office setting.
Physical Demands
Physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully:
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to stand, talk, and hear.
