Job TitleInfrastructureAssistant Intern

Reports toDirector of Infrastructure

Location:Butaro, Burera District, Rwanda

The roleis responsible forcoordinating the department's work and supporting the head of the department.He/Shecoordinatesdepartment functions,assumingall the department reportingneeds.Manage and report on the department petty cash and all department expense processing, monitoring, and documentation.He/Sheis charged with dissemination of relevant department information; impact reports, etc.…as well as supporting smooth operations of the infrastructure department. The role further supports the head of the department in planning and coordination of department meetingsand eventswith both internal and external teams and stakeholders, host infrastructure stakeholders,etc.

Responsibilities

• Assistwith the write-up and dissemination of all department policies, procedures and systems including but not limited to; facility maintenance policies, standard procedures to guide the planning and development of new capital projects
• Prepare, document and report on all departmental level meetings including monthly department team meetings
• Represent the department in interdepartmental meetings that concern the infrastructure department
• Develop streamlined tracking and follow-ups on all Infrastructure department procurement requests serving as a liaison between Infrastructure and Procurement department.
• Manage the infrastructure department’s petty cash funds
• File all contractor payment requests with all supporting documents and ensure theirtimelyapproval and payment
• Coordinate department team, contractor transport needs working with procurement andlogisticsteam department
• Support the Director of Infrastructure in makingtimelyfollow-up on key departmentfunctions,keeping all managers focused on the key department priorities.
• Develop andmaintainaclear departmentfilling systemand archive of key documents
• Providegeneral supportto infrastructure department visitors
• Coordinate the orientation of new team members of the infrastructure department
• Serve as a backupdepartmental resource in periods where key department staff take vacation days.
• Support in resolving any departmental administrative and coordination issues and perform other tasks as assigned

Qualificationsand Competencies

• Minimum of 2-3 years of work experience in providing operational coordination and administrative services preferably in the field of infrastructure and/or facilities maintenance.
• Minimum of bachelor’s degree in management, leadership and organizational development,facilities/estate management, architecture, business management, or a related field from a recognized institution
• Fluency in Microsoft Word, Excel, PowerPoint, Microsoft Project, one drive, google drive and other specialized design Softwareand storage drives
• Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances
• High attention to detail
• Exceptional interpersonal skills including ability to interact professionally with culturally diverse staff, partners, and clients
• Advanced organizational skills and capacity to handle multiple assignments and meet deadlines with attention to detail and quality
• Ability to effectively workwith theteam in a complex, fast-paced environment
• Demonstrated maturity and judgment
• Passion for social justice and desire to contribute to global health education; and
• Ability to collaborate effectively with culturally diverse staff across departments and organizations.

To Apply

Applicants should provide: (1) curriculum vitae, (2) Degree, (3) A cover letter describing your interest inUGHEand relevant experience. Please upload these under the ‘Additional Files’ tab on the application page.

UGHE is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Organization Profile

The University of Global Health Equity (UGHE) is on a mission to radically change the way health care is delivered around the world. UGHE is a new university based in Rwanda that is growing the next generation of global health professionals—doctors, nurses, researchers, and public health and policy experts—into leaders and change makers who strive to deliver moreequitable, quality health services for all. The University launched in Rwanda in September 2015 with the Master of Science in Global Health Delivery (MGHD). Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system. UGHE is an initiative of Partners in Health (PIH), an internationally recognized non-profit organization whose mission is toprovidea preferential option for the poor in health care.

In overnearlythreedecades ofoperatingalongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, whereInshutiMuBuzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The UGHE team seeks individuals committed to these values to join the team. Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’previousemployers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.