Role Responsibilities

The ECM branch is looking for two (2) Information Discovery Analysts. These positions report to the Senior Information Discovery Lead.

The responsibilities of this role include:

• Support the delivery and continuous improvement of Information Discovery services, coordinating and prioritize information discovery efforts, provide recommendations, and enhance processes.
• Coordinate discovery planning activities for litigation, working with legal counsel and stakeholders to define scope, timelines, and custodians.
• Identify and assess relevant records, using questionnaires, systems, and tools to locate records across physical, digital, and line-of-business environments.
• Support preservation and legal hold activities, ensuring records are protected, collected and appropriately managed.
• Collect and organize records and metadata from enterprise systems, legacy platforms, and other storage sources in accordance with discovery requirements.
• Facilitate secure transfer of records to legal teams or external counsel, ensuring proper handling and documentation.
• Provide training, guidance, and liaison support to coordinators and stakeholders to ensure consistent application of discovery processes.
• Uses approved AI tools to improve and enhance efficiencies

To be successful in this position, you will demonstrate:

• High level communication skills (verbal, written and including presentations) are required to create effective working relationships and produce relevant information.
• Effective collaboration and stakeholder engagement.
• Innovation and analytical thinking to support AI-driven solutions to enhance and improve work processes
• Solid problem-solving and analytical ability.
• Ability to bridge business and technical needs.
• Adaptability and willingness to learn.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

Qualifications

Requirements:

• 1-year post-secondary certificate in a related field (e.g., Information and Records Management), supplemented by two (2) years of progressively related experience.
• Knowledge of records and information management policies, procedures, and systems.
• Considerable knowledge and experience in litigation support services including collection of information/records, managing preservation/holds, information management, project management, records management and content management.
• Knowledge on how to use the M365 compliance center/eDiscovery and collaboration tools for an effective searching and discovery.
• A cover letter clearly demonstrating relevant skills and competencies tailored to this position.

Equivalencies:
• A related two-year diploma and a minimum of one (1) year of related experience; or
• A minimum of three (3) years of related experience in lieu of formal education.

Assets:

• Diploma/Certificate in Paralegal Studies.
• Knowledge of retention schedules and interpretation of policies.
• Knowledge and experience with search tools used in GoA.
• Experience with RIM with a focus on operational delivery, advisory services, and support for modernization initiatives within a complex, multi‑stakeholder environment.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

Term of Employment: Permanent, Full-time position

Hours of Work: 7.25 hours daily / 36.25 weekly – Monday to Friday

Location: Edmonton

Final candidates will be required to undergo a security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Applicants are required to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Additional Information:
In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.