Job Description

Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.

As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.

Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.

We are a dynamic, fast-paced company, operating in over 34 countries across 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!

Responsibilities

The Indirect Procurement Specialist will play a key role in supporting the purchase order (PO) process across all global sites. The role involves close cooperation with office managers to ensure smooth day‑to‑day operations at each location, as well as contributing to various site‑driven, project‑based initiatives.

• Analyze, negotiate, and review contractual agreements, ensuring that appropriate terms and conditions are in place to safeguard Medison’s interests.
• Manage the end‑to‑end procurement process, including sourcing, bidding, and contract management, across multiple categories such as facilities, building management services, construction projects, repairs, furniture, office security, car leasing, and mobile service providers.
• Support the EHSS (Environment, Health, Security and Safety) Manager in the selection and evaluation of vendors.
• Monitor and review the performance of contractual agreements, coordinating renewals and amendments as required.
• Manage the full purchase order (PO) process for designated locations, supporting internal stakeholders with PO creation and execution.
• Negotiate payment terms to enhance working capital efficiency.
• Review invoices for accuracy and payment, resolving any discrepancies or issues in a timely manner.
• Support the implementation of procurement policies and standard operating / facilities procedures, identifying opportunities for process optimization and continuous improvement.
• Provide support for internal office relocations, including reviewing requirements and plans, preparing tenders and contracts, and ensuring effective coordination of move-related activities.
• Perform other duties and responsibilities as assigned.

Requirements

Required education and experience

• At least 2 years’ experience of multi-site, multi-country facilities management; procurement and administration experience also essential.
• Advance knowledge of Excel is a must.
• Experience with NetSuite will be additional asset.

Required qualification

• Strong ability to manage competing priorities and projects.
• Strong interpersonal and communication skills, with the ability to build relationships. Across departments, work collaboratively, and manage conflict constructively.
• Ability to remain agile and multi-task effectively in a fast-paced environment.
• Capable of prioritizing tasks/duties as assigned and delegating tasks as needed.
• Experience with international organizations.
• Very high service orientation.
• Detail-oriented and accurate.
• Great communication skills in English.