Job Description

The In-House Travel Agent is responsible for coordinating and managing all corporate travel arrangements for District Managers and Senior Leadership at LV Petroleum. This role ensures efficient, cost-effective, and seamless travel experiences by arranging flights, hotels, transportation, and itineraries while adhering to company travel policies and schedules. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple travel requests in a fast-paced corporate environment.

Key Responsibilities

• Coordinate and book all travel arrangements including flights, hotels, rental cars, and ground transportation for District Managers and Senior Leadership.
• Develop and distribute detailed travel itineraries including confirmation numbers, schedules, and meeting locations.
• Monitor travel schedules and make adjustments or rebookings as needed due to delays, cancellations, or schedule changes.
• Ensure travel arrangements align with company travel policies and budget guidelines
• Maintain relationships with airlines, hotels, and travel vendors to secure the best available rates and services.
• Track travel expenses and assist with travel expense reporting and reconciliation when required.
• Provide real-time travel support for executives and managers while they are traveling.
• Maintain accurate travel records and calendars for District Managers and Senior Leadership.
• Coordinate travel for corporate meetings, conferences, and company events
• Identify opportunities for cost savings and efficiency in travel planning
• Ensure compliance with company procedures and safety guidelines related to travel.

Key Competencies

• Organization and planning
• Attention to detail
• Problem-solving and adaptability
• Customer service and executive support
• Time management and prioritization

Requirements

• Previous experience as a Travel Agent, Corporate Travel Coordinator, or Executive Travel Planner preferred.
• Strong knowledge of airline booking systems, travel platforms, and itinerary management tools
• Excellent organizational and time management skills.
• Strong problem-solving skills with the ability to handle last-minute travel changes
• High level of attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to manage multiple travel arrangements simultaneously.

Preferred Skills

• Experience booking corporate or executive travel
• Familiarity with travel management systems.
• Knowledge of corporate travel policies and expense management
• Strong vendor negotiation and relationship management skills.

Physical & Work Requirements

• Office-based work environment.
• May require occasional extended hours to support urgent travel changes or executive needs.
• Ability to manage multiple deadlines in a fast-paced corporate setting.

Benefits

• Health
• Dental
• Vision
• 401K
• PTO