Job Description

WE ARE HIRING: IMS ASSISTANT!

PRIORITY: Candidates with experience in ADMINISTRATIVE WORK, DOCUMENTATION, AND CLERICAL TASKS!

Work Location: Biñan City, Laguna

Salary: ₱18,000–₱25,000/month

Employment Type: Project-Based

Work Schedule:

• Monday: 7:45 AM – 6:15 PM
• Tuesday–Friday: 7:45 AM–5:00 PM

Job Qualifications:

• College degree required
• 2–3 years of experience in clerical, administrative, filing, or documentation work
• Proficient in MS Office, particularly Word and Excel
• Strong filing, encoding, and document management skills
• Highly organized, detail-oriented, and capable of managing multiple deadlines
• Good communication and coordination skills
• Willing to learn IMS, ISO, EHS, and compliance requirements
• Willing to start ASAP

Job Responsibilities:

• Document control: maintain physical and digital IMS files, the Master Document List, registers and revision records
• Monitoring: track document expiry, review dates, approvals and pending submissions, and follow up with departments
• Records and trackers: encode and update IMS trackers, checklists, databases and supporting evidence (attendance, photos, certificates)
• Audit support: organize evidence for internal and external audits and inspections, and track findings and corrective actions
• EHS and compliance records: keep SDS, chemical inventory, permits, licenses, certificates, emergency preparedness and drill records
• Admin support: prepare reports, presentations and minutes, and schedule IMS meetings, inspections, training and drills
• Continuous improvement: flag missing or outdated records and help improve the filing and monitoring system

How to Apply:

Interested applicants may send their updated CV to fatima@thevitogroup.com.

Email Subject: Name – IMS Assistant, Location